Download Paychex Payroll Data into QuickBooks With This Tool
Article Overview: Avoid the need to re-key your Paychex payroll data into QuickBooks.
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Free Download - QuickBooks 2011: Improvement to Closing Date Functionality By Scott Gregory
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Download Paychex Payroll Data into QuickBooks With This Tool
If you have grown tired of manually entering your Paychex payroll data into QuickBooks each pay period, their General Ledger Reporting Service may be the solution.
According to information on the Paychex web site, this solution is part of their Paychex Online service, so using that service looks to be a prerequisite.
You can get a demo or sit in on a web seminar for their General Ledger Reporting Service via links on the Paychex web site.
If I recall correctly, there is a small monthly fee that is charged for the use of this service. Maybe with some careful negotiation, you can get them to reduce or eliminate that fee? In any event, this software should allow you to work on more productive tasks than rekeying your Paychex payroll data into QuickBooks.
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About the Author: Scott Gregory
RSS for Scott's articles - Visit Scott's website
Scott provides a wide variety of QuickBooks solutions and profit improvement techniques to his clients in a relaxed yet very informative manner. No “accountant-speak” here - just a desire to help you create extremely efficient accounting systems and get the most out of your QuickBooks investment!
He is a:
> Certified QuickBooks ProAdvisor
> Certified QuickBooks Enterprise ProAdvisor
> He has taught hundreds of students a variety of QuickBooks courses for over five years in the Community Learning Division of Lakeland Community College.
> Certified in Integrated Resource Management (CIRM) from APICS.
Prior to forming Bottom Line Accounting Solutions, Scott served as the chief financial officer (CFO) for a $15 million manufacturing firm. In that position, he was in charge of the accounting, banking, IT, purchasing, inventory control and human resource departments.
Scott was recently recognized as the Distinguished Business Leader/CEO of the Year for 2009 by The Willoughby Area Chamber of Commerce.
Download a free copy of Scott's menu of services to learn more about improving the accounting within YOUR business - http://www.betterbottomline.com/docs/BLASProducts.pdf
Click here to visit Scott's website

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Related Forum Posts
Managing the Paperwork
- Greetings All,
As we all know, when an Entrepreneur starts his/her business, there is a ton of paperwork to deal with. Who wants that? All we want to do is do our work and make money while solving people's problems with our brilliance!
The purpose of this thread is to find out what everyone has done to manage their paperwork/bills.
I, for one, am horrible at managing such things. I still have quite a number of receipts that have to be inputted into QuickBooks Pro from last year! I'm a techie and can fix pretty much any PC issues or develop some awesome online marketing ideas for businesses....but please, dont' ask me to figure out how QBPro calculates taxes and why the GST has to be separated in the setup and inputting in the Enter Bills area. To me, this is confusing (and you too after re-reading that paragraph....)
So, in the past I tried a high-school Co-Op student. This was a brilliant way to get someone who knows QuickBooks and did not cost me any money. The downside, rules stated that I could not leave him alone. So if I went out on a call, so did he. He brought paperwork to do stuff while we were out so it wasn't too bad. The other downside, he didn't truly want to be an accountant as he was late at _least_ once a week as well as absent at least one day a week (keeping in mind he was only with me 4 days a week). A pure example of someone being forced to follow a parent's footsteps.
So, that little experiment went well. I did get some great work from him when he was there. I still used a regular accountant to do my taxes and they talked back and forth easily to make sure my stuff was inline. I would consider doing this again.
Currently, I am looking at hiring someone for a couple of hours a week. My schedule is not at all static. I could be in Algonquin Park one day and Sarnia the next. So, having someone work once a week is a much better solution for my scenario.
Has anyone done anything different? If so, what has and has not worked for you so far?
Hat's off to you-
- As an owner/operator, I wear many hats...especially when employees become ill, go on vacation or resign.
Here's the hat's i've worn over the years:
1) Manager (skilled)
2) Salesman (very skilled)
3) Book keeper/ Accountant (somewhat skilled)
4) Publicist (somewhat skilled)
5) Payroll officer (skilled)
6) Receptionist (very skilled)
7) Secretary (very skilled)
QuickBooks vs. Microsoft Money vs....?
- I have always used Microsoft Money to run my business - accounting, invoicing, etc. It came with my computer when I got it and integrated well with my online banking system so everything is a breeze. It only takes 30-60 minutes every quarter to do the bookkeeping (keep in mind that I have a very simple business - no inventory, very little invoicing, I do all my payments by credit card, etc).
Is QuickBooks or Money the best accounting tool for small business owners? Or is there something even better?
Wow!
- Wow, this comes in as a close second to one of the best resources listed on EC.com. The first for me was the free Camtasia Tool.
Re: Hat's off to you-
- [quote="BizLoanz4u":1j1xk9p5]As an owner/operator, I wear many hats...especially when employees become ill, go on vacation or resign.
Here's the hat's i've worn over the years:
1) Manager
2) Salesman
3) Book keeper/ Accountant
4) Publicist
5) Payroll officer
6) Receptionist
7) Secretary[/quote:1j1xk9p5]
Hi Michele,
Would you be able to rate each of your job functions on a scale of "1 = generalist" to "10 = expert" and even which tasks you outsource?
Thanks
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