QuickBooks 2010: Will I Lose My Data if I Upgrade?

Guest post by: Scott Gregory
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QuickBooks 2011: Improvement to Closing Date Functionality - By Scott Gregory

Now that QuickBooks 2010 has been released, many businesses will be considering whether to upgrade or not. One of the key concerns that stops many businesses from taking advantage of a new version of QuickBooks is the fear that their existing QuickBooks data will not transfer into the new version.

There is a lot of worry that the business will have to spend hours or days rekeying critical data if they move into the new QuickBooks version.

Good news - The process of moving your data from an older version to a newer one is easy and seamless!

Here is a quick overview of how your data would be upgraded into QuickBooks 2010:

1. First and foremost, make a backup copy of your QuickBooks data using the File > Save Copy or Backup command.

2. You then install QuickBooks 2010 on all computers in the office. (Bonus tip: be sure to download and install ALL QuickBooks updates during this process too).

3. Then, open QuickBooks 2010 and then try to open your existing QuickBooks data file.

4. Once you put a check in the "I understand that my company..." box and click the Update Now button, another window appears asking you to make a backup copy of your data.

5. Click Ok in the window above, follow the windows to make another backup (I know, you just made one a few minutes ago, but you can never have too many backup copies!), and then another window appears.

6. As long as you were successful in making your backup copies earlier, simply click the "Yes" button and let QuickBooks get to work on upgrading your data. While that is happening, this window will appear. IMPORTANT NOTES:

* You will NOT be able to work in QuickBooks while this upgrade is happening

* The length of time it takes to complete this process depends on several variables, including the size of your QuickBooks data file, the processing horsepower of your computer, etc.

* In very rare cases, a problem within your data file will not allow it to upgrade to the newer version, and additional assistance will be required from QuickBooks support.

Naturally, if looking at the screens above makes you break out in hives, enlist the help of a QuickBooks specialist to take care of this process for you. Once they finish, you will have seamlessly and painlessly migrated to QuickBooks 2010.

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QuickBooks 2011: Improvement to Closing Date Functionality - By Scott Gregory

About the Author: Scott Gregory

RSS for Scott's articles - Visit Scott's website
Scott provides a wide variety of QuickBooks solutions and profit improvement techniques to his clients in a relaxed yet very informative manner. No “accountant-speak” here - just a desire to help you create extremely efficient accounting systems and get the most out of your QuickBooks investment! He is a: > Certified QuickBooks ProAdvisor > Certified QuickBooks Enterprise ProAdvisor > He has taught hundreds of students a variety of QuickBooks courses for over five years in the Community Learning Division of Lakeland Community College. > Certified in Integrated Resource Management (CIRM) from APICS. Prior to forming Bottom Line Accounting Solutions, Scott served as the chief financial officer (CFO) for a $15 million manufacturing firm. In that position, he was in charge of the accounting, banking, IT, purchasing, inventory control and human resource departments. Scott was recently recognized as the Distinguished Business Leader/CEO of the Year for 2009 by The Willoughby Area Chamber of Commerce. Download a free copy of Scott's menu of services to learn more about improving the accounting within YOUR business - http://www.betterbottomline.com/docs/BLASProducts.pdf
Click here to visit Scott's website.

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QuickBooks 2010: Will I Lose My Data if I Upgrade?

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