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Streamline Your Accounting: Automate Your Purchase Orders in QuickBooks

Streamline Your Accounting: Automate Your Purchase Orders in QuickBooks

QuickBooks allows you to simplify this entire process by:
  • Creating a purchase order with just a few mouse clicks - the purchase order can contain as few or as many line items as necessary
  • If you have a separate receiving department, the purchase order can easily be received by them. If the purchase order contained items for inventory, this receiving process will update your inventory in real-time. Once the items are received, the bill payable to your vendor can be entered when it comes in later.
  • If your business doesn't have a separate receiving department, no problem. You can choose to receive the items and enter the bill from your vendor at the same time.
  • Even better, there is no rekeying of information - it is automatically copied to the receiving screen or the bill entry screen. The only changes you need to make are to quantities or costs. A lot fewer keystrokes!
In addition, you can run reports in QuickBooks like the Open Purchase order report, Open Purchase Order by Job, and Purchases by Item among others to help you stay on top of the purchase order process.

When purchase orders are received and complete, QuickBooks automatically marks them as closed so no further action is taken with them.

Newer versions of QuickBooks also allow you to track various unit of measure sets for items within your inventory (i.e. buy it by the case but sell it as an each, etc.).





Streamline Your Accounting Automate Your Purchase Orders in QuickBooks - To learn more about this author, visit Scott Gregory's Website.

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Scott Gregory
(Visit Scott's Website) Scott provides a wide variety of QuickBooks solutions and profit improvement techniques to his clients in a relaxed yet very informative manner. No “accountant-speak” here - just a desire to help you create extremely efficient accounting systems and get the most out of your QuickBooks investment! He is a: > Certified QuickBooks ProAdvisor > Certified QuickBooks Enterprise ProAdvisor > He has taught hundreds of students a variety of QuickBooks courses for over five years in the Community Learning Division of Lakeland Community College. > Certified in Integrated Resource Management (CIRM) from APICS. Prior to forming Bottom Line Accounting Solutions, Scott served as the chief financial officer (CFO) for a $15 million manufacturing firm. In that position, he was in charge of the accounting, banking, IT, purchasing, inventory control and human resource departments. Scott was recently recognized as the Distinguished Business Leader/CEO of the Year for 2009 by The Willoughby Area Chamber of Commerce. Download a free copy of Scott's menu of services to learn more about improving the accounting within YOUR business - http://www.betterbottomline.com/doc s/BLASProducts.pdf

Scott Gregory is a Gold author on EvanCarmichael.com
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