Generate Sales Leads with PR and Media Relations
Generate Sales Leads with PR and Media Relations
Advertising is the obvious approach to self-promotion, so a lot of your competition is doing it. Generating free or inexpensive publicity through press releases and media relations is not as commonplace, so it offers a much more uncluttered arena for gaining visibility and name recognition. The 'cost of admission' consists of a newsworthy story and a little insight into how the process works.
Potential Pitfalls and Opportunities
The bad news is that editors, radio news directors, and other media gatekeepers receive dozens of press releases every day, and that's just in the small towns! Releases get tossed in the circular file for three primary reasons:
1) They look unprofessional, 2) They're an ad masquerading as a news story, or 3) They have little or no news value.
Three other fatal flaws in a news release are: a failure to get to the point right away, an abysmal absence of formatting, and glaring typographical mistakes and grammatical neglect.
Although it may sound like there are 101 ways you can go wrong (so why even try?), it's actually more a matter of common sense, persistence, and following a few basic guidelines. It might take a little experimentation to discover whether you get better results working directly with specific reporters, instead of editors (and using email vs snail mail), but as you fine tune your approach and make yourself known to local media people, your success rate should rise significantly. You may ultimately find that public relations is the missing link in an otherwise lackluster media campaign.
Cardinal Rules of Press Release Writing
As in any type of marketing, presentation and image can make a big difference in the quality of the results produced. Here are a dozen guidelines for putting your best foot forward with the media.
1) In the headline and the body of the release, emphasize the news value of your story. If it fails to catch an editor's attention or sounds remotely like an ad, the odds of it being published or broadcast are slim.
2) It will have more of an impact if the first paragraph contains the most important information, with the rest of the material arranged in order of descending importance.
3) One simple, but useful guideline for writing a press release is the old journalism standard of focusing on the five "W's", namely: Who? What? When? Where? Why? and sometimes, How?
4) Write it from the perspective of an objective observer, not from the point of view of a business owner or manager
5) Use short sentences and double spacing between paragraphs.
6) The last paragraph should be reserved for a brief bio or a few boilerplate sentences about your company. Journalists know to look there for that information.
7) One page is the ideal length for a press release. The media will call or email you if they have questions or want to interview you.
8) Formatting elements: After the headline at the top, the following information is generally inserted: the words "FOR IMMEDIATE RELEASE", one or two contact names and phone numbers, and, right before the first sentence of the release, the location and date of the news story.
9) Maintain an up-to-date mailing list of reporters and editors, and get to know them, whenever possible. Jot down a few notes about each one.
10) Suggest article ideas, occasionally, and let it be known that you're available for interviews. IDEA: One way to establish a reputation as a valuable resource for the media is by preparing for them a printed list of experts, spokespeople, and authorities on topics related to your profession or industry.
11) Emailing tip: Reporters and editors intensely dislike email attachments, as a rule. Get around that by including the press release in the body of the email.
12) Perhaps the most important consideration when working with the media is that they're always under an impending deadline, especially at daily newspapers and broadcast news departments. Among the worst violations of media etiquette is not returning phone calls promptly and requesting the chance to review articles prior to publication.
Opportunities to Send Press Releases
Countless opportunities to send out press releases and receive valuable, free publicity get missed every day. There are literally dozens of newsworthy opportunities for getting positive media exposure, including mergers, acquisitions, partnerships, office expansions, new employees, awards, workshops, speaking engagements, fund-raising campaigns, lobbying activities, the launch of a new web site, announcing survey results, sponsorships, or taking a public position on an industry-related issue. Business milestones are often a good reason to issue a press release, such as the grand opening of a new office or announcing a business's 25th anniversary.
The bottom line is that being written about (or broadcast) in the media conveys more credibility than messages communicated through paid advertising; and it can be a vital element of any integrated marketing campaign. Although 'Familiarity breeds contempt', according to Aesop, the ancient Greek fabulist, one area in which that usually doesn't hold true is modern public relations and marketing. With few exceptions, the more ways people hear about you, the better.
Generate Sales Leads with PR and Media Relations - To learn more about this author, visit Joel Sussman's Website.
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One of the least understood, most underutilized marketing techniques in the business world is public relations. That fact represents an opportunity for small business owners and managers who are willing to devote a little time to cultivating relationships with reporters and editors in their community.
Advertising is the obvious approach to self-promotion, so a lot of your competition is doing it. Generating free or inexpensive publicity through press releases and media relations is not as commonplace, so it offers a much more uncluttered arena for gaining visibility and name recognition. The 'cost of admission' consists of a newsworthy story and a little insight into how the process works.
Potential Pitfalls and Opportunities
The bad news is that editors, radio news directors, and other media gatekeepers receive dozens of press releases every day, and that's just in the small towns! Releases get tossed in the circular file for three primary reasons:
1) They look unprofessional, 2) They're an ad masquerading as a news story, or 3) They have little or no news value.
Three other fatal flaws in a news release are: a failure to get to the point right away, an abysmal absence of formatting, and glaring typographical mistakes and grammatical neglect.
Although it may sound like there are 101 ways you can go wrong (so why even try?), it's actually more a matter of common sense, persistence, and following a few basic guidelines. It might take a little experimentation to discover whether you get better results working directly with specific reporters, instead of editors (and using email vs snail mail), but as you fine tune your approach and make yourself known to local media people, your success rate should rise significantly. You may ultimately find that public relations is the missing link in an otherwise lackluster media campaign.
Cardinal Rules of Press Release Writing
As in any type of marketing, presentation and image can make a big difference in the quality of the results produced. Here are a dozen guidelines for putting your best foot forward with the media.
1) In the headline and the body of the release, emphasize the news value of your story. If it fails to catch an editor's attention or sounds remotely like an ad, the odds of it being published or broadcast are slim.
2) It will have more of an impact if the first paragraph contains the most important information, with the rest of the material arranged in order of descending importance.
3) One simple, but useful guideline for writing a press release is the old journalism standard of focusing on the five "W's", namely: Who? What? When? Where? Why? and sometimes, How?
4) Write it from the perspective of an objective observer, not from the point of view of a business owner or manager
5) Use short sentences and double spacing between paragraphs.
6) The last paragraph should be reserved for a brief bio or a few boilerplate sentences about your company. Journalists know to look there for that information.
7) One page is the ideal length for a press release. The media will call or email you if they have questions or want to interview you.
8) Formatting elements: After the headline at the top, the following information is generally inserted: the words "FOR IMMEDIATE RELEASE", one or two contact names and phone numbers, and, right before the first sentence of the release, the location and date of the news story.
9) Maintain an up-to-date mailing list of reporters and editors, and get to know them, whenever possible. Jot down a few notes about each one.
10) Suggest article ideas, occasionally, and let it be known that you're available for interviews. IDEA: One way to establish a reputation as a valuable resource for the media is by preparing for them a printed list of experts, spokespeople, and authorities on topics related to your profession or industry.
11) Emailing tip: Reporters and editors intensely dislike email attachments, as a rule. Get around that by including the press release in the body of the email.
12) Perhaps the most important consideration when working with the media is that they're always under an impending deadline, especially at daily newspapers and broadcast news departments. Among the worst violations of media etiquette is not returning phone calls promptly and requesting the chance to review articles prior to publication.
Opportunities to Send Press Releases
Countless opportunities to send out press releases and receive valuable, free publicity get missed every day. There are literally dozens of newsworthy opportunities for getting positive media exposure, including mergers, acquisitions, partnerships, office expansions, new employees, awards, workshops, speaking engagements, fund-raising campaigns, lobbying activities, the launch of a new web site, announcing survey results, sponsorships, or taking a public position on an industry-related issue. Business milestones are often a good reason to issue a press release, such as the grand opening of a new office or announcing a business's 25th anniversary.
The bottom line is that being written about (or broadcast) in the media conveys more credibility than messages communicated through paid advertising; and it can be a vital element of any integrated marketing campaign. Although 'Familiarity breeds contempt', according to Aesop, the ancient Greek fabulist, one area in which that usually doesn't hold true is modern public relations and marketing. With few exceptions, the more ways people hear about you, the better.
Generate Sales Leads with PR and Media Relations - To learn more about this author, visit Joel Sussman's Website.
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David AchesonDavid Acheson is the founder of DCJA Consultancy. DCJA Consultancy is a management consultancy business specialising in B2B sales consultancy. They offer bespoke and packaged sales consultancy including Sales Optimisation Review, Interim Sales Management, Sales & Marketing Review, 1:1 Sales & Management Staff Analysis, Management Training, Solution Sales Training, Creation of New Pay Plan, KPI's, run Customer Feedback Campaigns, assist with Recruitment, Coaching, Appraisals and set up Strategic Marketing Campaigns. David spent his early career in accountancy and then moved into sales in 1982, working in Office Equipment, IT, Advertising, Training, Outsourcing and Consultancy. He has held many Senior Positions in SMBs and Global Organisations including Head of Sales Operations & Head of Business Development. His knowledge, skills and great experience of the Sales Industry has led to David making keynote speeches and running educational sessions to key businesses through organisations including The Chamber of Commerce and Business Link. - Visit David Acheson's Website |
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Dave KurlanDave Kurlan is the founder and CEO of Objective Management Group, Inc., the industry leader in sales assessments and sales force evaluations, and the CEO of David Kurlan & Associates, Inc., a consulting firm specializing in sales force development. Dave has been a top rated speaker at Inc. Magazine's Conference on Growing the Company, the Sales & Marketing Management Conference and the Gazelles Sales & Marketing Summit. He has been featured on radio and TV, including World Business Review with General Norman Schwarzkopf, in Inc. Magazine, Selling Power Magazine, Sales & Marketing Management Magazine and Incentive Magazine. He is the author of Mindless Selling and Baseline Selling – How to Become a Sales Superstar by Using What You Already Know about the Game of Baseball. He created and wrote STAR, a proprietary recruiting process for hiring great salespeople, and he writes Understanding the Sales Force, a popular business Blog and is a contributing author to The Death of 20th Century Selling and 101 Great Ways to Improve Your Life, Volume 2. - Visit Dave Kurlan's Website |
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Leanne Hoagland-SmithAre your sales where you want them to be? Will you be one of the few who achieves sales or business success or one of the many who have failed to change? Are you tired of being told you are like everyone else? Then you may find my first book on sales of interest. Be the Red Jacket in the Sea of Gray Suits, The Keys to Unlocking Sales available at Amazon or at http://www.processspecialist.com/red-jacket.htm. This book is a reflection of my no-nonsense approach to improving sales to overall business results. If you are truly committed to making sustainable changes, then I can help you secure a positive return on your investment because I focus on executable solutions not telling you the problems you already know you have. From training to corporate (group) coaching to executive one on one coaching, my approach is to assess, create awareness, build a goal driven action plan and then execute. The bottom line question is "Not do you or your employees know it, but do you or they want to do it?" Please call for a free strategy session at 219.759.5601. - Visit Leanne Hoagland-Smith's Website |
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Linda RichardsonLinda Richardson is the Founder and Executive Chairwoman of Richardson, a global sales training and performance improvement company. As a recognized leader in the industry, she has won the coveted Stevie Award for Lifetime Achievement in Sales Excellence and she was identified by Training Industry, Inc. as one of the “Top 20 Most Influential Training Professionals.” Ms. Richardson is credited with the movement to Consultative Selling and is the author of ten books on selling and sales management, including Sales Coaching — Making the Great Leap from Sales Manager to Sales Coach, and Stop Telling, Start Selling. She teaches sales and management at the Wharton Graduate School of the University of Pennsylvania and the Wharton Executive Development Center. Linda is a frequent speaker at industry and client conferences, has been published extensively in industry and training journals, and has been featured in numerous publications, including The Wall Street Journal, Forbes, Nation’s Business, Selling Power, Success, and The Conference Board Magazine. Learn more about Richardson's sales training and performance improvement solutions at http://www.richardson.com web - Visit Linda Richardson's Website |
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John BrennanJohn Brennan Ed.D. Dr. Brennan is President of Interpersonal Development, LLC, a training and development firm. Interpersonal Development has provided sales training and coaching to more than 3,000 sales reps from over 100 companies. A native of Australia, Dr. Brennan received his doctorate from the University of Rochester. His dissertation researched the effectiveness of Behavioral Modeling Technology in training people in interpersonal skills. While he has spent most of his career designing or delivering training, he was also a Vice-President of Sales of a training and development franchise with operations in 25 markets. Dr. Brennan has designed and delivered sales training in North America, Asia, Europe, Australia and the Middle East. He has been a guest speaker at numerous national and regional professional conferences. When Microsoft wanted Best Practices articles on sales for their web site, they called Dr. Brennan. The results are at http://office.microsoft.com/en-us/FX011387391033.aspx His firm’s clients have included Volvo, The Prudential, Merrill Lynch, Eastman Kodak, Gannett, Equifax Europe, the Economist Group and countless small businesses. - Visit John Brennan's Website |
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George LudwigGeorge Ludwig is a recognized authority on sales strategy and peak performance psychology. An international speaker, trainer, and corporate consultant, he helps clients like Johnson & Johnson, Abbott Laboratories, Northwestern Mutual, CIGNA, and numerous others improve sales force effectiveness and performance. Though it's George's strategies and processes that help corporations increase productivity and performance, it's his tremendous energy and dynamism that spark the transformation. Again and again, clients remark on his amazing ability to unleash human capacity and inspire men and women to break out of their comfort zones. The result is a whole new type of salesperson. His customized presentations teach achievers to make stunning advances in their lives. From helping salespeople realize cherished dreams to helping corporations exponentially accelerate revenue streams, George Ludwig leaves audiences and individuals empowered, emboldened, and clamoring for more. George is the best-selling author of Power Selling: Seven Strategies for Cracking the Sales Code and Wise Moves: 60 Quick Tips to Improve Your Position in Life & Business. - Visit George Ludwig's Website |
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Anne BarrAnne Barr has over 26 years experience in sales and marketing, six years as a franchisee. She has assisted over 367 business owners and purchasers to achieve their goals in career change, transition and exit strategy. She holds the designation of Certified Franchise Executive from the International Franchise Association, Certified Business Intermediary from the International Business Brokers Association and Board Certified Broker from the Texas Association of Business Brokers. Anne is active in professional organizations, networking groups and volunteers for non-profit entities. As owner/operator of four successful businesses, Anne has proven people skills and enjoys helping clients find the right "fit" in business ownership. Visit www.FranchiseOpportunitySpecialist.com for more information about me and my company. - Visit Anne Barr's Website |
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