If you have worked in the corporate world, you know that big businesses have procedure manuals and policies for how things are to be done. They may vary in effectiveness, but they have been thought out and written.
Maybe you consider this something that only belongs to big business, but small and medium businesses should also have some procedures written out.
A small business will have fewer procedures and make not call it a manual, they may be more flexible in their approach, but the concept is the same.
Why have procedures?
Many small business owners, especially sole traders, know how to run their business so don’t see any reason to write the procedures done. But what happens when the owner isn’t the one trying to carry out a particular task one day?
By having procedures written down, someone else is able do the job with minimal disruption to clients and the overall business.
Here are some the main reasons to have procedures written down for your business:
Someone is able to fill in for you if you are sick or go on holidays
Less time is required to train new staff
You have a system to sell, either as a franchise or if you sell the entire business
There are less likely to be human errors because someone forgets a key step
Clients receive consistent answers and service
What procedures do I need?
In short, everything you do!
If a task is repeated then it should be written down. So there could be a large number of procedures for even the smallest of businesses.
Think about the person filling in for you when you suddenly fall ill for a couple of months. Would they know how to do things such as:
Record sales
Prepare a quote
Hire a contractor or new employee
Maintain your website
Follow your marketing plan
Access client information
Invoice clients
Package or present your product
How do I write these procedures?
There is no getting around the fact that it will take time and patience to get all of your procedures written down in a usable form. Even if you get a professional writer to help you write the procedures, you will still need to spend the time identifying the procedures to be documented.
Like anything, the easiest solution is to handle one procedure at a time rather than all at once. It may be worth keeping a list of all procedures and crossing them off as you get them written.
The following points can help with setting up your procedures:
Procedures can include checklists
Procedures MUST include every step of the process
Procedures MUST be clear and simple enough that other people can follow them easily
Start by taking notes of what you do as you do each task
Consider a template for your procedures so they all end up being consistent
Set up a system to store the procedures so they are easy to access and use. For instance, keeping them in a hidden file on your computer may make it very hard for someone else to access for you.
Include relevant details in the procedures. For example, instead of ‘send to accountant’ write ‘send to Jo Blow, 123 Accountants, 12 Main ST, Anytown’
Clear communication is critical to the success of any business, but it is often left to care for itself in many businesses. Tash Hughes is a professional and skilled writer who makes technical and otherwise boring information accessible for everyone a business needs to communicate with. Next time you need webcopy, articles, newsletters, reports or any other business document, visit www.wordconstructions.com to see how Tash and her team can help your business succeed.
Business Procedures - To learn more about this author, visit Tash Hughes's Website.
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Leanne Hoagland Smith
Are you or your business where you want to be? Are you facing constant struggles in business or life in general? Would you like to "unlock" those obstacles keeping you from greater business or personal success? As your results partner, we can work together to unlock those desired results by achieving tomorrow's solutions today. Let’s use your strengths for real change through proven and affordable solutions where the real problems are identified. Are you seeking loyal customers, great attitudes, increased sales, improved profitability or just some sleep filled nights? Then we should talk because my clients have experienced exactly those types of results. Learn more about customer loyalty at http://www.processspec ialist.com/customer-loyalty.htm Give me a call 219.759.5601 for a free strategy session. I look forward to speaking with you. P.S. If you are seeking a motivational speaker, sales trainer or small business expert that will leave your audience smiling and remembering, please feel free to contact me at 219.759.5601. - Visit Leanne Hoagland Smith's Website |
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Tash Hughes
(Visit Tash's Website)
Clear communication is critical to the
success of any business, but it is often
left to care for itself in many
businesses. Tash Hughes is a professional
and skilled writer who makes technical and
otherwise boring information accessible
for everyone a business needs to
communicate with. Next time you need
webcopy, articles, newsletters, reports or
any other business document, visit www.word
constructions.com to see how Tash and
her team can help your business succeed.
|
|
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