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Email Etiquette I
Written by: Kathie ThomasArticle Overview: Visiting the etiquette of email usage, part one.
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Email Etiquette I
It is important to consider that when emailing people you are on show, whether you like it or not, 24 hours a day, 7 days a week. This is one of my ‘pet’ subjects on which I speak when giving a public presentation about the Internet. I am constantly amazed at the number of people who have never thought about it, including secretaries, but once it’s mentioned they say ‘oh, yes, I hadn’t thought about that!’ Let’s face it – many people use email at work AND at home – but who they are does not change.
It is best to type messages in full, and do not use phonetic spelling or lots of abbreviated words and half sentences. I know it is common practice on chat programs to shortcut the process, but email is quite different, and these days, generally accepted almost the same as a written letter. The reason not to type email in the shortcut form is that it can become habit-forming and not something you would want to promote to prospective clients, bosses or other business associates. It is important to remember that your 'professionalism' is on show 24 hours a day via email - a small point, but important.
Another thing – develop a signature block and let people know who you are and what you do! I have it set as an automatic feature whenever emailing, or replying to email, and sometimes forget to delete it when emailing my parents or other family members – but that doesn’t really matter. The thing to remember is that anyone is a potential business associate and letting them know who you are and what you do helps promote your business or your industry. It is a business card that is on show all the time.
Third – take notice of the correct spelling of people’s names. I’ve lost count of the number of times that people have replied to an email of mine and spelt my name as either Kathy or Cathy – it’s neither. In addition, I’m sure the spelling of your own name is just as important to you and it is quickly noticed when someone spells it incorrectly.
It’s these little things that make the difference between an average business operator and one who does that extra something – every little thing counts when it comes to attracting clients and associates and keeping them. Taking the time to care about these things and looking after even a client’s name goes a long way to developing good business relationships.
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About the Author: Kathie Thomas RSS for Kathie's articles - Visit Kathie's website Kathie M. Thomas is an Author, Blogger, Speaker and Virtual Assistant Coach & Trainer. She began her business ‘A Clayton’s Secretary’ in 1994 to be home fulltime for her 5 daughters. Today she runs a global business via the internet and is an avid blogger. She also contributes to printed and online publications and has published several books. Her passion is about helping women return home to work, using skills they developed in the workforce, so they can be home fulltime for their families. Her latest book “Worth More Than Rubies: The Value of a Work At Home Mom” was recently made available at Amazon.com. Click here to visit Kathie's website Mrs Perpetual Motion Is Your Website Written For An International Audience Doing It Alone Email Etiquette I Developing a Niche For Your Virtual Assistant Practice |
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