Paperless Office – Where are You?
Paperless Office – Where are You?
Computers have added huge productivity gains to business but there are still lots of gains to go. If you work at a hospital or health care facility, please tell them I am tired of filling out the same form in every department. It addition to paper, it would save them time and money and me aggravation, to buy cheap portable computers, let me fill in my info once and have it available all over the facility. OK, enough venting, this article is about paper.
Every office (well almost every office) still uses it. Recognizing that, how can we manage our use of paper and still be green?
o Print on both sides. Copy machines can do this automatically. If you are a small business with a less sophisticated printer, under print options, you can print odd pages only and then flip the sheets and print even pages only.
o Use recycled paper. The quality now is so much better you can hardly tell the difference. If you have a special paper for your clients, you can keep a stack of recycled paper to use for internal printing.
o Possibly repurpose and definitely recycle any paper you are finished with. You can repurpose it into notepaper/scrap paper. (You could also make a paper airplane but that would not be good use of company time.) Recycling is now easily available and a critical step in reusing resources. – Did you know that office workers throw away (hopefully recycling them) one trillion pages a year?
o Think about whether you really need to print something out to hand to everyone at a meeting. Can you post the agenda on one large piece of paper and save making a copy for each individual?
Printed documents have moved our world out of the dark ages. We need to manage them effectively so we can continue to use them into the far future.
Paperless Office Where are You - To learn more about this author, visit Dixie Schmatz's Website.
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I have a confession to make right up front. I print lots of stuff. My computer is filled with thousands maybe even millions of files but I still find many things that I want to keep on paper. Another person in my company hates it whenever someone brings a piece of paper in his office. If I happen to bring one in and start to leave without it, he gently reminds me to come back and take it with me.
Computers have added huge productivity gains to business but there are still lots of gains to go. If you work at a hospital or health care facility, please tell them I am tired of filling out the same form in every department. It addition to paper, it would save them time and money and me aggravation, to buy cheap portable computers, let me fill in my info once and have it available all over the facility. OK, enough venting, this article is about paper.
Every office (well almost every office) still uses it. Recognizing that, how can we manage our use of paper and still be green?
o Print on both sides. Copy machines can do this automatically. If you are a small business with a less sophisticated printer, under print options, you can print odd pages only and then flip the sheets and print even pages only.
o Use recycled paper. The quality now is so much better you can hardly tell the difference. If you have a special paper for your clients, you can keep a stack of recycled paper to use for internal printing.
o Possibly repurpose and definitely recycle any paper you are finished with. You can repurpose it into notepaper/scrap paper. (You could also make a paper airplane but that would not be good use of company time.) Recycling is now easily available and a critical step in reusing resources. – Did you know that office workers throw away (hopefully recycling them) one trillion pages a year?
o Think about whether you really need to print something out to hand to everyone at a meeting. Can you post the agenda on one large piece of paper and save making a copy for each individual?
Printed documents have moved our world out of the dark ages. We need to manage them effectively so we can continue to use them into the far future.
Paperless Office Where are You - To learn more about this author, visit Dixie Schmatz's Website.
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John BrennanJohn Brennan Ed.D. Dr. Brennan is President of Interpersonal Development, LLC, a training and development firm. Interpersonal Development has provided sales training and coaching to more than 3,000 sales reps from over 100 companies. A native of Australia, Dr. Brennan received his doctorate from the University of Rochester. His dissertation researched the effectiveness of Behavioral Modeling Technology in training people in interpersonal skills. While he has spent most of his career designing or delivering training, he was also a Vice-President of Sales of a training and development franchise with operations in 25 markets. Dr. Brennan has designed and delivered sales training in North America, Asia, Europe, Australia and the Middle East. He has been a guest speaker at numerous national and regional professional conferences. When Microsoft wanted Best Practices articles on sales for their web site, they called Dr. Brennan. The results are at http://office.microsoft.com/en-us/FX011387391033.aspx His firm’s clients have included Volvo, The Prudential, Merrill Lynch, Eastman Kodak, Gannett, Equifax Europe, the Economist Group and countless small businesses. - Visit John Brennan's Website |
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David AchesonDavid Acheson is the founder of DCJA Consultancy. DCJA Consultancy is a management consultancy business specialising in B2B sales consultancy. They offer bespoke and packaged sales consultancy including Sales Optimisation Review, Interim Sales Management, Sales & Marketing Review, 1:1 Sales & Management Staff Analysis, Management Training, Solution Sales Training, Creation of New Pay Plan, KPI's, run Customer Feedback Campaigns, assist with Recruitment, Coaching, Appraisals and set up Strategic Marketing Campaigns. David spent his early career in accountancy and then moved into sales in 1982, working in Office Equipment, IT, Advertising, Training, Outsourcing and Consultancy. He has held many Senior Positions in SMBs and Global Organisations including Head of Sales Operations & Head of Business Development. His knowledge, skills and great experience of the Sales Industry has led to David making keynote speeches and running educational sessions to key businesses through organisations including The Chamber of Commerce and Business Link. - Visit David Acheson's Website |
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