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New laws governing the confidentiality of social security numbers affect Connecticut employers
| Guest post by: Allison Grace |
Article Overview: Summary of new regulations that cover Connecticut employers and employee privacy.
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New laws governing the confidentiality of social security numbers affect Connecticut employers
According to "An Act Concerning the Confidentiality of Social Security Numbers" (Public Act No. 08-167), effective October 1, 2008, employers in Connecticut must safeguard their employees' personal information from misuse by a third party and "destroy, erase, or make unreadable" personal information on computer files and documents prior to the disposal of such files.
Personal information is defined in the statute as "information capable of being associated with a particular individual through one or more identifiers, including, but not limited to, a social security number, a driver's license number, a state identification card number, an account number, a credit or debit card number, a passport number, an alien registration number, or a health insurance identification number."
Most employers collect social security numbers in the course of their business and, in response to this act, must create and publicly display a privacy protection policy. Posting the policy on the company's website meets this publication requirement. The privacy protection policy must:
Protect the confidentiality of social security numbers;
Prohibit unlawful disclosure of social security numbers; and
Limit access to social security numbers.
The obligations of employers under this new legislation is not limited to just employees. It applies to the personal information that the company has in its possession of any person.
Employers who violate the provisions of the statute may be subject to a $500 civil penalty for each violation, up to a maximum of $500,000 for each event, though "event" is not defined. Penalties only apply to intentional violations of the statute.
Contact Instant HR Solutions today and we'll help you implement the policies and procedures you need to ensure compliance with this new legislation.
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