Of greatest significance for employers doing business in New York, state law now expressly limits the use and dissemination of social security numbers. Specifically, effective January 1, 2008, with limited exceptions including where use or dissemination is mandated by federal or state law, no person, firm, partnership, association or corporation may:
intentionally communicate or otherwise make available to the general public an individual's social security number;
print an individual's social security number on mailings or on any card or tag required to access products, services, or benefits;
require an individual to transmit his or her encrypted social security number over the Internet unless the connection is secure or the social security number is encrypted;
require an individual to use his or her social security number to access an Internet web site, unless a password or unique personal identification number or other authentication device is also required to access the internet website; and/or
print an individual's social security number on any materials that are mailed to the individual, unless state or federal law requires the social security number to be on the document to be mailed. (Social security numbers may be included in applications and forms sent by mail, including documents sent as part of an application or enrollment process, or to establish, amend or terminate an account, contract or policy, or to confirm the accuracy of the social security number as long as such information is not printed, in whole or part, on a postcard or other mailer not requiring an envelope.)
Employers must take reasonable measures to ensure the confidentiality of these numbers. Penalties can be as high as $250,000 for multiple violations.
New laws protect the privacy of Social Security numbers for New York residents - To learn more about this author, visit Allison Grace's Website.
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David Barr
David Barr is the President of Venture Opportunities, Inc. David has been a professional business broker/intermediary since 1980 focusing on General Business Brokerage and Mergers and Acquisitions representing client transaction value from $400,000 to $20,000,000. Mr. Barr has handled the sale of over four hundred and fifty companies. David earned a university degree from the State University of New York majoring in economics and business.
David holds the Mergers and Acquisition Master Intermediary and the Certified Business Intermediary designations from the International Business Brokers Association. He is also a Senior Business Analyst and a Texas licensed Real Estate Agent. For more information about David and Venture Opportunities, visit www.bizdealmaker.com. - Visit David Barr's Website |
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Allison Grace
(Visit Allison's Website)
Allison Grace, CEBS, CCP, CMS, is
President and Founder of Instant HR
Solutions and a human resources
professional with more than eighteen years
of experience. As a consultant, Allison
has worked with companies in various
industries including hedge funds,
technology, oil and gas development,
recruiting and accounting.
As a human resources professional, she has
conducted human resource audits and
established benefits plans, compensation
programs, performance review processes,
and employment-related policies and
procedures. Working within the hedge fund
industry, Allison has managed deferred
compensation plans with assets in excess
of $70m, and transitioned them to become
409A compliant.
Prior to her consulting work, Allison
worked in technology, advertising,
publishing, retail, insurance and
non-profit firms and held Director and
Vice President level human resources
leadership positions with such companies
as Register.com, Food Marketing Institute,
and The Thomson Corporation. Allison's
global human resources expertise includes
working with employees in the United
States, United Kingdom, Canada, France,
Germany, Eastern Europe and Africa.
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