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Working Smarter — Not Harder
Written by: John M. BeaneArticle Overview: What a manager needs to consider as he/she moves from being a supervisor to top levels of management. The challenge of deciding how to work smarter rather than harder.
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Working Smarter — Not Harder
Recently one of the HR newsletters that I receive had the
headline, “Top-five Mistakes Leaders Make in Tough Times” which reminded me of
something a mentor had said to me many years ago, “It is easy to look good as a
leader when the times are good.” Truer words have never been spoken because it
is the tough times that expose a manager’s weaknesses.
There was a terrible plane crash during the winter of 2009
in Buffalo, NY and the cause of the crash was just reported by the media recently
as pilot error. According to the news there are actually recordings of both the
pilot and co-pilot saying that they had never had to deal with ice on the
plane’s wings and they would not know how to handle it. Unfortunately, on that
cold snowy night, they had to deal with just that situation but, instead of
knowing the right things to do, they did all the wrong things and 49 people
died. Those two pilots were successful as long as there were blue skies but
they were not equipped to handle stormy weather.
Just because those two pilots were trained to be pilots does
not guarantee that they were good pilots and the same is true for managers.
Just because a person is put into a management position does not mean that they
have what it takes to be a good manager. And, unfortunately, a poor manager’s
weaknesses sometimes do not surface until there is ‘stormy weather’ so, just
when they need to ‘step up to the plate’, they take the wrong action or, even
worse, ‘bury their head’ in the sand and do nothing.
It is not unusual for good
workers to be promoted into a position of authority. It is perfectly reasonable
that good workers should be compensated, but putting them in a management
position is not always the best way to do this. Everyone is good at something
but not everyone is good at managing. You have to possess the right character
traits and the right amount of emotional energy needed to handle the work and
to deal with people as a manager. And, different levels of management need a
different character make-up. In my mind, there is an equation indicating what
it takes to be a successful manager at different levels of responsibility. Here
is how that equation works.
- First line supervisor: 20 percent managing/80 percent doing
- Middle-management: 40 percent managing/60 percent doing
- Upper management: 60 percent managing/40 percent doing
- Top management: 80 percent managing/20 percent doing
Let's dissect ‘working smarter’ to find out what that really means. According to the dictionary, smarter means... “showing mental alertness, calculation, and resourcefulness, characterized by quickness and ease in learning, capable of independent and apparently intelligent action, quick and brisk.”
Therefore, we could characterize a smart manager as someone who is aware of how they interact with others and who works to continually improve how they deal with people. They learn quickly from mistakes and modify their behaviors in order to achieve an improved result in the next similar situation. They work independently but can also listen to trustworthy people who give good advice.
If a top-level manager becomes too involved in working, they lose perspective of what others need to be doing and who needs to be doing it. The most effective top executives hold subordinates accountable by asking them specific, pointed questions about their responsibilities. This forces employees to go the extra mile to make certain they are ready to deal with the ‘smarter’ top executive who puts them on the spot with tough questions. Penetrating questions permit the top executive to zero in on what he/she needs to know about a particular situation, which helps their decision making.
The ‘smarter’ top executive stays mainly on the sideline watching others do the work while they focus on the journey — what are the workers doing today and what do they need to do tomorrow to improve the organization’s situation. To become a smart top executive, one must transition from being hard working and close to the action to someone who keeps an overview of the present and the future. Making that transition is not easy but is doable.
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About the Author: John M. Beane RSS for John's articles - Visit John's website John's interest in human character and behavior started while working for a state agency and continued during the time he operated his own retail business for ten years. As he created and presented training on various topics, as an independent consultant, all over the United States, Canada and Europe and later helped many companies “streamline” processes to achieve maximal productivity his main interest continued to be human character. For the past 20+ years he has studied, researched, and taught emotional intelligence and character development and their impact on hiring and productivity. He has helped numerous clients take the guesswork out of finding the right people to staff their companies while improving their bottom line by decreasing employee turnover and creating a more productive staff. John combines his background in management and interaction with a variety of people in a multitude of jobs with his study and research of human character. He is able to help existing employees achieve their maximum potential. Click here to visit John's website How to Conduct an Effective Interview Conducting an Exit Interview Understanding and Calculating the Cost of Turnover Working Smarter Not Harder Why are Employees defensive about their performance |
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