A guide to running and attending meetings
A guide to running and attending meetings
Meeting Initiation
Determine the purpose of the meeting
Preparation
Decide on the necessary attendees and their specific contribution
Make arrangements: time, venue, equipment, refreshments
Ensure briefing papers and agenda available early enough for attendees to prepare their contributions
Agenda
State attendance, time (start and finish), venue and overall meeting aims
For each item state purpose, anticipated outcomes (information item, decision required, problem solving) plus timings
Indicate contributions requested from each attendee (and if there will be guest attendance) for each item
During the meeting
Start and finish agenda items on time
Guide attendees systematically through decision making
State actions in terms of who, what, when and check for agreement
Agree what will be communicated, to whom, when and how
Review the performance of the meeting, seek improvements
After the meeting
Ensure accurate, rapid and appropriate reporting
At intervals, review the attendance at and effectiveness of the series of meetings
Meeting Attendee’s Checklist
Preparation
Clarify your role at the meeting
Provide informative and relevant papers sufficiently in advance of the meeting for others to prepare
Read agenda and briefing papers in advance
Inform the meeting chair in advance of any AOBs
Plan your contribution to the meeting
Seek input from colleagues on opinions they would like you to represent or information to find out at the meeting
During the meeting
Arrive a few minutes early
Make constructive contributions
Keep presentations to the allotted time
Only agree achievable actions
After the Meeting
Carry out agreed actions promptly
Review your role at the meeting
Communicate relevant discussions and decisions to colleagues
Stick to decisions made at the meeting
A guide to running and attending meetings - To learn more about this author, visit Lisette Howlett's Website.
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Meeting Organiser's Checklist
Meeting Initiation
Determine the purpose of the meeting
Preparation
Decide on the necessary attendees and their specific contribution
Make arrangements: time, venue, equipment, refreshments
Ensure briefing papers and agenda available early enough for attendees to prepare their contributions
Agenda
State attendance, time (start and finish), venue and overall meeting aims
For each item state purpose, anticipated outcomes (information item, decision required, problem solving) plus timings
Indicate contributions requested from each attendee (and if there will be guest attendance) for each item
During the meeting
Start and finish agenda items on time
Guide attendees systematically through decision making
State actions in terms of who, what, when and check for agreement
Agree what will be communicated, to whom, when and how
Review the performance of the meeting, seek improvements
After the meeting
Ensure accurate, rapid and appropriate reporting
At intervals, review the attendance at and effectiveness of the series of meetings
Meeting Attendee’s Checklist
Preparation
Clarify your role at the meeting
Provide informative and relevant papers sufficiently in advance of the meeting for others to prepare
Read agenda and briefing papers in advance
Inform the meeting chair in advance of any AOBs
Plan your contribution to the meeting
Seek input from colleagues on opinions they would like you to represent or information to find out at the meeting
During the meeting
Arrive a few minutes early
Make constructive contributions
Keep presentations to the allotted time
Only agree achievable actions
After the Meeting
Carry out agreed actions promptly
Review your role at the meeting
Communicate relevant discussions and decisions to colleagues
Stick to decisions made at the meeting
A guide to running and attending meetings - To learn more about this author, visit Lisette Howlett's Website.
Like this article? Share it with your friends
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Staging DivaDebra Gould, aka The Staging Diva®, is President of Six Elements Inc., an internationally recognized home staging company. Inspired by many requests from aspiring home stagers wanting to start similar businesses, Gould created the Staging Diva Home Staging Business Training Program. Gould has trained over 1000 Staging Diva Graduates worldwide to start staging businesses. Buying decorating and selling six of her own homes in four years lead to an interest in real estate staging which she turned into a career with the launch of sixelements.com in 2002. Since then she has staged hundreds of homes in addition to teaching home staging training. Gould is the author of several home staging resources including a series of popular ebooks made up of a Design Guide, Color Guide and Portfolio Guide. For more information about Debra Gould visit stagingdiva.com. - Visit Staging Diva's Website |
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David AchesonDavid Acheson is the founder of DCJA Consultancy. DCJA Consultancy is a management consultancy business specialising in B2B sales consultancy. They offer bespoke and packaged sales consultancy including Sales Optimisation Review, Interim Sales Management, Sales & Marketing Review, 1:1 Sales & Management Staff Analysis, Management Training, Solution Sales Training, Creation of New Pay Plan, KPI's, run Customer Feedback Campaigns, assist with Recruitment, Coaching, Appraisals and set up Strategic Marketing Campaigns. David spent his early career in accountancy and then moved into sales in 1982, working in Office Equipment, IT, Advertising, Training, Outsourcing and Consultancy. He has held many Senior Positions in SMBs and Global Organisations including Head of Sales Operations & Head of Business Development. His knowledge, skills and great experience of the Sales Industry has led to David making keynote speeches and running educational sessions to key businesses through organisations including The Chamber of Commerce and Business Link. - Visit David Acheson's Website |
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Cheryl MatthynssensCheryl is a life skills coach, licensed Chemical Dependency Counselor and a 20 year entrepreneur. Cheryl's dedication to achieving a life of balance led to her expanding her teaching from the simple managing of life's daily challenges to adding financial well being as well. A direct marketer with DrinkACT, she is gaining ground in the online community with her concepts of making sure business owners, entreprenuers and employees have well rounded life styles. She opened up a small affiliate site - The Balance Guide- to help others find resources for mental and emotional well being. Visit Cheryl's blog to see more of the diversity beyond business she has began offering online at www.thebalanceguide.blogspot.com - Visit Cheryl Matthynssens's Website |
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