Meeting Organiser's Checklist Meeting Initiation Determine the purpose of the meeting Preparation Decide on the necessary attendees and their specific contribution Make arrangements: time, venue, equipment, refreshments Ensure briefing papers and agenda available early enough for attendees to prepare their contributions Agenda State attendance, time (start and finish), venue and overall meeting aims For each item state purpose, anticipated outcomes (information item, decision required, problem solving) plus timings Indicate contributions requested from each attendee (and if there will be guest attendance) for each item During the meeting Start and finish agenda items on time Guide attendees systematically through decision making State actions in terms of who, what, when and check for agreement Agree what will be communicated, to whom, when and how Review the performance of the meeting, seek improvements After the meeting Ensure accurate, rapid and appropriate reporting At intervals, review the attendance at and effectiveness of the series of meetings Meeting Attendee’s Checklist Preparation Clarify your role at the meeting Provide informative and relevant papers sufficiently in advance of the meeting for others to prepare Read agenda and briefing papers in advance Inform the meeting chair in advance of any AOBs Plan your contribution to the meeting Seek input from colleagues on opinions they would like you to represent or information to find out at the meeting During the meeting Arrive a few minutes early Make constructive contributions Keep presentations to the allotted time Only agree achievable actions After the Meeting Carry out agreed actions promptly Review your role at the meeting Communicate relevant discussions and decisions to colleagues Stick to decisions made at the meeting
A guide to running and attending meetings - To learn more about this author, visit Lisette Howlett's Website.
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Lisette Howlett
(Visit Lisette's Website)
Lisette Howlett has a
unique range and breadth in HR and a track
record of achievement spanning 15 years
with global Human Resources in blue chip
companies and 5 years in local government
and the public sector. This includes
extensive global HR project and content
leadership and internal/external HR
consulting covering UK, U.S., Switzerland,
Europe, and Asia.
Additionally Lisette is founder of HireScores.com a
website which provides independent
information and real life feedback on all
aspects of recruitment – serving the needs
of candidates, recruiters and hiring
companies.
She writes and presents on recruitment
matters with particular emphasis on
recruitment, recruitment effectiveness,
integrated talent management, the people
and organisation side of M&A, the role of
HR, strategic HR and global HR.
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