“Keeping The Pace” - Powerful Time Management
“Keeping The Pace” - Powerful Time Management
So, what are “natural time management tendencies”?
There are two types of time management tendencies. One is the “Time Manager”. This person appreciates promptness, speed, brevity and punctuality. They measure things by the clock and typically decide in advance how time will be spent on each task/project. Planners and to-do lists work well for this type of personality. Predictable tasks lend themselves well to this personality.
The other time management tendency is the “Process Manager”. For this person, time is related to many complex factors. Decisions are typically made intuitively, in the moment and as events play out. People issues, intangibles and agreements are most suited to this type of personality.
Each needs a different approach to time performance management that suits their personality and yet gets the work done. Following are three Powerful Time Management tips tailored to each of the tendencies.
Performance Enhancement #1: PLAN
For Time Managers, planning involves making a list and checking it twice. For Process Managers, planning involves piles and possibilities. We have all heard the saying “Plan well in advance and stick to your plan.” This type of thinking will work well for the Time Manager and frustrate the Process Manager.
Time Managers will perform best if they take time during the day to create a to-do list and have an action plan for each day. Process Managers will need to have three to four working items on their desk. More than four and they will feel overwhelmed. Less than three and they will feel bored.
Tip from the Coach: Regardless of your style, schedule three times during your day to do a time management performance check. The start of the day, mid-day and late afternoon would be my recommendation. The length of this check-in should be five to ten minutes in length. During this time you will either 1) review your list or 2) check the piles of working items on your desk. Clarify where you are and where you need to focus between the current time and your next check-in time.
Performance Enhancement #2: FOCUS
“Finish one task at a time.” A great time management tip that works fine for the Time Manager Personality but can be a disaster for the Process Manager Personality. Time Managers strive to finish each task before moving on to the next. Or, at the very least, leave it with a note on top as to the next steps before you set it aside to begin the next project.
For Process Managers, if you spend too much time on one task, your brain will begin to wander to other projects and tasks despite your best efforts to concentrate on one task at a time. Therefore, with three to four projects on your desk, recognize that you may only be able to spend twenty minutes focusing on one project before moving to another. By frequently changing the focus, you will perform at a higher level than the “one task at a time” perspective.
Tip from the Coach: If you manage others, be aware of this difference. What you see as a lazy or unorganized person may be that your style is Time Manager and your staff’s style is Process Manager. OR, you may see a person on your team as rigid and slow. This may be because you are a Process Manager personality while this team member is a Time Manager personality.
Performance Enhancement #3: USE SOME BEHAVIORS FROM THE OPPOSITE STYLE
Overwork and stress sometimes lead us to become more engrained in our natural styles. The more you can self-manage to use the style that is best for the situation, the more your performance will improve. For example, if you are a Time Manager personality with multiple tasks on your desk, do not let the anxiety of too many things and no clear timeline…overwhelm you. Recognize that is not a natural operating position for your tendency. Do recognize the anxiety, but do not overreact to the anxiety.
On the other hand, if you are a Process Manager who needs to focus on one high priority task, you may struggle with keeping your mind focused on the task. The anxiety will also occur but for a different reason. Recognize that this is not a natural operating position for your personality AND do not overreact to the anxiety.
Tip from the Coach: At the same time that you are checking in on your planning needs from Tip #1 also check in with your anxiety. If anxiety is present, first take a deep breath. One of the things that happens when you are anxious is you forget to breathe which in turn creates more anxiety. After taking a few deep breaths, recognize the anxiety and the fact that you do not need to overreact to the anxiety. Do what you can to plan for the next block of time using your natural time management style. If you cannot use your natural style, incorporate what is needed. Just remember, this too shall pass.
Keeping The Pace Powerful Time Management - To learn more about this author, visit Cheryl Leitschuh's Website.
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Do you sometimes feel like the white rabbit in Alice In Wonderland? “I’m late! I’m late! I’m late!” You might be aware of time management tips in the world but during times of increased stress your natural style emerges. So, you can decide to work against your natural time management tendencies OR you can work with your natural flow to improve your productivity.
So, what are “natural time management tendencies”?
There are two types of time management tendencies. One is the “Time Manager”. This person appreciates promptness, speed, brevity and punctuality. They measure things by the clock and typically decide in advance how time will be spent on each task/project. Planners and to-do lists work well for this type of personality. Predictable tasks lend themselves well to this personality.
The other time management tendency is the “Process Manager”. For this person, time is related to many complex factors. Decisions are typically made intuitively, in the moment and as events play out. People issues, intangibles and agreements are most suited to this type of personality.
Each needs a different approach to time performance management that suits their personality and yet gets the work done. Following are three Powerful Time Management tips tailored to each of the tendencies.
Performance Enhancement #1: PLAN
For Time Managers, planning involves making a list and checking it twice. For Process Managers, planning involves piles and possibilities. We have all heard the saying “Plan well in advance and stick to your plan.” This type of thinking will work well for the Time Manager and frustrate the Process Manager.
Time Managers will perform best if they take time during the day to create a to-do list and have an action plan for each day. Process Managers will need to have three to four working items on their desk. More than four and they will feel overwhelmed. Less than three and they will feel bored.
Tip from the Coach: Regardless of your style, schedule three times during your day to do a time management performance check. The start of the day, mid-day and late afternoon would be my recommendation. The length of this check-in should be five to ten minutes in length. During this time you will either 1) review your list or 2) check the piles of working items on your desk. Clarify where you are and where you need to focus between the current time and your next check-in time.
Performance Enhancement #2: FOCUS
“Finish one task at a time.” A great time management tip that works fine for the Time Manager Personality but can be a disaster for the Process Manager Personality. Time Managers strive to finish each task before moving on to the next. Or, at the very least, leave it with a note on top as to the next steps before you set it aside to begin the next project.
For Process Managers, if you spend too much time on one task, your brain will begin to wander to other projects and tasks despite your best efforts to concentrate on one task at a time. Therefore, with three to four projects on your desk, recognize that you may only be able to spend twenty minutes focusing on one project before moving to another. By frequently changing the focus, you will perform at a higher level than the “one task at a time” perspective.
Tip from the Coach: If you manage others, be aware of this difference. What you see as a lazy or unorganized person may be that your style is Time Manager and your staff’s style is Process Manager. OR, you may see a person on your team as rigid and slow. This may be because you are a Process Manager personality while this team member is a Time Manager personality.
Performance Enhancement #3: USE SOME BEHAVIORS FROM THE OPPOSITE STYLE
Overwork and stress sometimes lead us to become more engrained in our natural styles. The more you can self-manage to use the style that is best for the situation, the more your performance will improve. For example, if you are a Time Manager personality with multiple tasks on your desk, do not let the anxiety of too many things and no clear timeline…overwhelm you. Recognize that is not a natural operating position for your tendency. Do recognize the anxiety, but do not overreact to the anxiety.
On the other hand, if you are a Process Manager who needs to focus on one high priority task, you may struggle with keeping your mind focused on the task. The anxiety will also occur but for a different reason. Recognize that this is not a natural operating position for your personality AND do not overreact to the anxiety.
Tip from the Coach: At the same time that you are checking in on your planning needs from Tip #1 also check in with your anxiety. If anxiety is present, first take a deep breath. One of the things that happens when you are anxious is you forget to breathe which in turn creates more anxiety. After taking a few deep breaths, recognize the anxiety and the fact that you do not need to overreact to the anxiety. Do what you can to plan for the next block of time using your natural time management style. If you cannot use your natural style, incorporate what is needed. Just remember, this too shall pass.
Keeping The Pace Powerful Time Management - To learn more about this author, visit Cheryl Leitschuh's Website.
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David AchesonDavid Acheson is the founder of DCJA Consultancy. DCJA Consultancy is a management consultancy business specialising in B2B sales consultancy. They offer bespoke and packaged sales consultancy including Sales Optimisation Review, Interim Sales Management, Sales & Marketing Review, 1:1 Sales & Management Staff Analysis, Management Training, Solution Sales Training, Creation of New Pay Plan, KPI's, run Customer Feedback Campaigns, assist with Recruitment, Coaching, Appraisals and set up Strategic Marketing Campaigns. David spent his early career in accountancy and then moved into sales in 1982, working in Office Equipment, IT, Advertising, Training, Outsourcing and Consultancy. He has held many Senior Positions in SMBs and Global Organisations including Head of Sales Operations & Head of Business Development. His knowledge, skills and great experience of the Sales Industry has led to David making keynote speeches and running educational sessions to key businesses through organisations including The Chamber of Commerce and Business Link. - Visit David Acheson's Website |
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Dave KurlanDave Kurlan is the founder and CEO of Objective Management Group, Inc., the industry leader in sales assessments and sales force evaluations, and the CEO of David Kurlan & Associates, Inc., a consulting firm specializing in sales force development. Dave has been a top rated speaker at Inc. Magazine's Conference on Growing the Company, the Sales & Marketing Management Conference and the Gazelles Sales & Marketing Summit. He has been featured on radio and TV, including World Business Review with General Norman Schwarzkopf, in Inc. Magazine, Selling Power Magazine, Sales & Marketing Management Magazine and Incentive Magazine. He is the author of Mindless Selling and Baseline Selling – How to Become a Sales Superstar by Using What You Already Know about the Game of Baseball. He created and wrote STAR, a proprietary recruiting process for hiring great salespeople, and he writes Understanding the Sales Force, a popular business Blog and is a contributing author to The Death of 20th Century Selling and 101 Great Ways to Improve Your Life, Volume 2. - Visit Dave Kurlan's Website |
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John PowerJohn Power, founder of Biltmore Franchise Consulting, has extensive experience developing and marketing franchises and business opportunities. He has been in and around franchising for over twenty years. From 1980 through 1990 he conceptualized, organized, and developed the American Video Association. He grew AVA to 2,000 national members, before selling the company it 1990. It was later merged into another home video marketing company. From 2000 to 2005 he worked as a contract marketing and human resources consultant to several local and national companies. In 2005 Mr. Power began working as a franchise development consultant on a full-time basis. Since that time he has helped more than three dozen companies initiate and develop their franchising program. He notes that there are many companies interested in developing a franchise program, and who need his specialized assistance. Mr. Power is a “hands-on” franchise consultant. He said, “I am the ‘nuts and bolts’ person who tends to the details for my clients.” Mr. Power holds a B.S. degree with a major in Marketing. See: www.biltmorefranchise.com You may contact Mr. Power at: jpower@biltmorefranchise.co - Visit John Power's Website |
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Linda RichardsonLinda Richardson is the Founder and Executive Chairwoman of Richardson, a global sales training and performance improvement company. As a recognized leader in the industry, she has won the coveted Stevie Award for Lifetime Achievement in Sales Excellence and she was identified by Training Industry, Inc. as one of the “Top 20 Most Influential Training Professionals.” Ms. Richardson is credited with the movement to Consultative Selling and is the author of ten books on selling and sales management, including Sales Coaching — Making the Great Leap from Sales Manager to Sales Coach, and Stop Telling, Start Selling. She teaches sales and management at the Wharton Graduate School of the University of Pennsylvania and the Wharton Executive Development Center. Linda is a frequent speaker at industry and client conferences, has been published extensively in industry and training journals, and has been featured in numerous publications, including The Wall Street Journal, Forbes, Nation’s Business, Selling Power, Success, and The Conference Board Magazine. Learn more about Richardson's sales training and performance improvement solutions at http://www.richardson.com web - Visit Linda Richardson's Website |
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Stephanie RobeyStephanie Robey is President and CoFounder of Pivot Positive, LLC - an Internet marketing business focused on helping people start work at home ventures. Previously, she was employed at The Search Agency with over 20 years experience in graphic design and 10 years experience in online marketing. She was responsible for launching the Conversion Path Optimization (CPO) unit where she and her team have conducted hundreds of optimization tests for online companies across multiple verticals. She is a successful entrepreneur having started and sold 2 companies and remains on the board of directors of the third, PhotoSpin.com Stephanie began her career in the direct marketing realm creating and producing direct mail for many of the major cable television companies and directly attributes her understanding of Internet marketing to those early offline experiences. Stephanie is a graduate of San Diego State University with a BFA in Graphic Arts and also holds an Executive MBA from the Graziadio School of Business and Management at Pepperdine University. Read Steph's Blog Meet Steph and Dave Sign up for our Free 7-Day BootCamp: Self Employed & Rich - Visit Stephanie Robey's Website |
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