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E-mail Tricks to Save You Time and Reduce Notes

Guest post by: Robert Whipple

Article Overview: Most of us are overloaded by e-mail traffic. This article has three small but very effective ways to reduce both the time wasted and also the volume of notes. Take a look, and see if these ideas will work in your office.

E-mail Tricks to Save You Time and Reduce Notes

E-mail has become an albatross in most organizations. There are numerous reasons for this that I have written about extensively in my books and articles. In this article I share three little tricks that allow you to convey more information than normal in the Subject Line of an article. Using these tricks will definitely save you and others in your immediate group time and significantly reduce the traffic of low value notes. The idea is to put an acronym at the end of the subject line that contains some instructions to the reader. The first one is most powerful because it actually eliminates the need to open the note.

For several messages, the subject line is adequate to convey the entire message. Consider the following note written by a person who does not understand the trick.

Subject: Binford Celebration

Note: As you know, we landed the Binford account, and we decided to have a full office celebration. This note is to let you know that we have decided to hold the celebration on Wednesday afternoon at 3 o'clock. We hope everyone will attend since we all thought it was a good idea to get together and feel good about this group accomplishment.

Now, let's apply the trick by using the three letter acronym EOM - which stands for End Of Message. Now the entire note looks like this:

Subject: The Binford celebration is Wed. at 3 pm. EOM

Once you educate the people around you what EOM means, then you can use it any time the message can be compressed into just a few words. This will save an immense amount of time on the part of readers who are overloaded to begin with.

Two other useful acronyms are NTN (No Thank you Needed) and NRN (No Reply Needed). Putting one of these acronyms at the end of the subject line will cut down on many of the frivolous notes that go back and forth. It will also stop the ridiculous practice of thanking the person who just thanked you. Sometimes just getting to the end seems to be such a struggle. NTN will usually stop the string immediately.

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Article Tags: email, excessive mail, frustration, load, online, reduce problems, simple, volume



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