# estimating.

## Hitting Deadlines: Master the Art of Estimating Time

GOOD NEWS! You already subconsciously, naturally and without any formal training, use a process very similar to a formula from Project Management Science called Program Evaluation Review Technique or PERT. In this article I will show how to estimate time much more accurately using this tool. In the next article I will show you how to know how confident you can be in your estimate.

Example:

You are planning a dinner party. You need to send out invitations. You choose to send e-invites instead of paper. Most of your friends will get back to you in about a week. A few will get back to you in a day or two. Some will take two weeks, and some won't reply at all. So you will need to send invitations out two weeks before the party. Just to make sure. Or do you?

Let's call the overachievers who will get back to you right away TO for TIME OPTIMISTIC

Let's call the whole bunch of friends who will get back to you in a week TM for TIME MOST LIKELY

Let's call our friends who are flakes and will take two weeks TP for TIME PESSIMISTIC

Let's call the combination of all this our TE or TIME ESTIMATE.

After the following course announcement I will show you the standard formula from PERT for estimating time.

Below you will see a standard formula from PERT for estimating time:

(TO + (4TM) + TP )/6 = TE

If we convert our estimates of when people reply to our invitations to days we now have the following information.

Time Optimistic is TO = 2

Time Most Likely is TM = 7

Time Pessimistic is TP = 14

Now we plug in the numbers:

(2 + (4x7) + 14)/6 = 7.33 days or ABOUT A WEEK! Not Two Weeks!

CAUTION! You are not yet ready to use this process with CONFIDENCE! There is a missing piece. To use this process well you have to know how likely it is that you will get enough invitations back by your estimate to finalize the details of the party.

In a future articleI will show you how to be confident that 94% of your invitations will be back between 3 and 11 days after you send them out.

And the formula to find this confidence will be easier than the one above.

What Process did we use?

TO is TIME OPTIMISTIC

TM IS TIME MOST LIKELY

TP IS TIME PESSIMISTIC

TE IS OUR TIME ESTIMATE

(TO+(4*TM)+TP)/6=TE

Practice this process and you will be well on your way to becoming a master at estimating time.

Many of us, by our very nature, and it is neither good nor bad, are either optimists or pessimists. This means that if we do not use a process like the one above we will be greatly over or greatly under our time estimates!

# Want More?

Through speaking, consulting, training and resources, using humor and great process, John Cameron helps teams and leaders own the skills, the plan and the courage to do what they must do to increase the wealth of their clients, their organization and themselves. Whether you are assigned as boss on a team, in a family, in your favorite charity, in public office or on a project, John Cameron can help you get better. Get better at listening, understanding, giving instructions, delegating, planning, project management, holding yourself and others accountable, estimating time, motivating, disciplining, persuading and all of the other skills bosses need. John Cameron can and will help you as he has helped literally thousands of others. See samples of John Cameron speaking and training on you tube at http://www.youtube.com/user/thejohnacameron Visit John's website