Tweet

Improvement Planning Pathways and Pitfalls - Part One

Guest post by: Jim Clemmer

Article Overview: You can't encourage and support what you don't know is happening. The most interesting and useful local change and improvement initiatives rarely make it into reports or formal channels. That may be because they're "illegally" breaking corporate rules, deviating from the standard process, or failing to follow the official plan. It may be because local champions or teams (skunk works) don't realize the significance of their innovation to the rest of the organization or a potential new market.

Improvement Planning Pathways and Pitfalls - Part One

"Unfortunately, it's the rare company that understands the importance of informal improvisation - let alone respects it as a legitimate business activity. In most cases, ideas generated by employees in the course of their work are lost to the organization as a whole. . . . This important source of organizational learning is either ignored or suppressed." - John Seely Brown, Research that Reinvents the Corporation • You can't encourage and support what you don't know is happening. The most interesting and useful local change and improvement initiatives rarely make it into reports or formal channels. That may be because they're "illegally" breaking corporate rules, deviating from the standard process, or failing to follow the official plan. It may be because local champions or teams (skunk works) don't realize the significance of their innovation to the rest of the organization or a potential new market.

• So get out and poke around. Find out what's happening in all the nooks and crannies of your organization. Look for people and teams who are solving problems in creative new ways. Then, fulfill the critical leadership role Walt Disney was talking about when he said; "I am like a bee, buzzing from one part of Disney to another spreading the pollen of creativity and stimulation."

• Don't let consultants or staff professionals impose a top-down organization improvement plan on everyone. One size does not fit all. However, everybody can't go off doing their own thing. There needs to be some organization-wide coordination and consistency in your improvement effort. Another part of senior management's leadership role involves clarifying what is mandatory and what's optional in your change and improvement effort. The organization's destination and priorities shouldn't be optional. But the best route to get there should be open for exploration, customization - and local ownership (the most critical element of building commitment).

• One non-negotiable is that all improvement activities focus outward. All changes either serve an external customer or partner, serve somebody who is or will lead to new markets and the filling of unmet needs. Changes that make internal life easier but reduce customer service, quality, or innovation aren't improvements. Current and potential customers and/or the partners serving them should be at the center of, or key members on, the local learning teams. They need to be "mucking around" to find new and improved ways of producing, delivering, or supporting the products and services.

• Demonstrations or pilot projects are powerful learning, change, and improvement tools. Opening a new plant, branch, division, or office is a great opportunity to set up a "greenfield site". This is where you can test new structures, tools, and techniques (such as self-managed teams or horizontal management).

• A highly effective leader can have twenty years of rich learning and experience. But many mediocre performers have one year of experience multiplied twenty times. The same learning disability afflicts organizations that haven't developed the systems and practices for transferring and communicating the rich learning that comes from local initiatives.

• You need an internal "best practices and good tries" system, clearinghouse, or network. You should have Intranet sites, frequent meetings, active voice or email systems, team visits, fairs, or other share and compare forums. Measurement systems and feedback loops should make the results every team is getting highly visible and widely available to everyone. Your education, training, and communication activities should continuously keep people throughout your organization in touch with what's working and what isn't.

• Celebrate, publicize, recognize, honor, thank, applaud, and otherwise encourage champions and local teams who take initiative to change and improve their part of the world.

• Managers need to uncover and coordinate local improvement initiatives to ensure they are pointed in the right direction and focused on the goals and priorities that really matter. You don't want teams working flat out to make changes that hurt some other part of the organization or are trivial and meaningless. That calls for an improvement process or infrastructure.

• But be careful that it doesn't turn into a stifling bureaucracy that kills any initiatives that aren't part of the official plan. One way to avoid that is to make sure the infrastructure is run by operational teams and managers, not staff support professionals (they should act as consultants to management).

• Look for the existing leaders and champions who are making improvements and changes. Shape your improvement plan and process by building on their energy and experience. Since change champions won't be covering all areas as completely as possible, they are also the logical starting point for making the changes and improvements that will better round out and balance your long term effort.

• Develop change and improvement momentum by building around the champions who are most likely to make the effort succeed. They will help to bring the others on side. They are also the ones you and everyone else can learn the most from. But don't try to impose their successful approaches on others. Ownership and personalization are the keys to local adaptation of changes and improvements. Sell, persuade, educate, and communicate.

• A key measure of managers and teams should be how much they've changed, improved, and innovated. Continuous personal improvement and the ability to live with and manage paradox should be a central factor in hiring and promoting managers. Unimproving managers pay lip service (sometimes even passionate lip service) to the importance of change and improvement. But it stops there.

• Give them education, skill development, coaching, a role in the improvement planning process, and your own personal improvement example. If they still aren't personally improving and leading change initiatives, you can't afford to keep them. Leaving them in a management position will cost you the commitment and trust of everybody who's watching to see how serious you really are. Help these stagnant managers find career opportunities elsewhere.

• Discuss with your management team how your successful change champions (some of whom will be present) have emerged and been supported in the past. What can you learn from those experiences? How does your bureaucracy suppress or drive out emerging champions? How can you ensure that change champions get the mentoring, sponsorship, and management support they need to buck the system? What do your champions think?

If you're not a senior manager, your organization change and improvement choices are: (1) do nothing but complain and hope "they" smarten up; (2) quit; (3) make as many changes as you can in your own area. Help others to change and try to influence the system. In other words, act like a leader!

Related Articles
  Improvement Planning Infrastructure and Process
  Mastering Change Through Continuous Growth, Learning, and Improvement
  Change Management Can Lead to Rigidity and Resistance to Change
  What We Get is What We See
  Performance Indicators - Key to success
  DO YOU KNOW HOW TO CREATE KEY PERFORMANCE INDICATORS?
  Comfort Zones
  Improvement Planning Pathways and Pitfalls (Part Two)
  Take control of projects with PMP certification
  Personal Improvement Planning Pathways and Pitfalls (Part Two)
  Interested in Leadership, or Committed to Becoming a Leader?
  Change Checkpoints and Improvement Milestones
  "How" Power Sales Tip
  How much Planning is enough - Use Lean and Standardize
  Strategic Exit Planning and Strategic Tax Planning to Save Income Taxes
  Process Management Pathways and Pitfalls (Part Two)
  5 Pitfalls to Avoid When Developing Business Acumen
  What Are some of the Self improvement Products Available Nowadays?
  Developing a Team or Organization Vision
  How to take Strategy and Turn It into Results

Article Tags: leadership
Referred by: http://www.searchengineworkshops.com



Related Forum Posts
Re: How do you make the most of your day? - Planning, To Do lists, and deadlines all help me. Also being self critical of my own time management helps me raise the bar. I still check email too often though.
Patent information - I'm also interested in Part 2. Thanks.
Patent Process - Interesting to hear your experiences with the patent process - what's Part 2?
Re: Success - I think it was Gary Player who said the harder I practice the luckier I become when it came to his success as a world class golfer. Planning and dedication to a task can make all the difference between success and failure. MichelleJ
Re: Quote of the Day - "If you hesitate, some bolder hand will s - Excellent quote, Evan. This reminds me of the saying, "The early bird catches the worm." It's important to act on impulses, rather than hesitate and plan. Planning isn't a bad thing and is warranted in certain cases, but those who act quickly will get a step ahead of the competition.


Share this article with your friends. Fund someone's dream.

Leave a comment below or share on the left and you'll help support entrepreneurs in Africa through our partnership with Kiva. Over $50,000 raised and counting - Please keep sharing! Learn more.

Newsletter

Get advice & tips from famous business
owners, new articles by entrepreneur
experts, my latest website updates, &
special sneak peaks at what's to come!

Name:
Email:

Popular Articles

Steps For Starting A Small Business

Sales is a Flawed Model

You Have A Website What Now

Suggestions

Email us your ideas on how to make our
website more valuable! Thank you Sharon
from Toronto Salsa Lessons / Classes for
your suggestions to make the newsletter
look like the website and profile younger
entrepreneurs like Jennifer Lopez.