Tweet

Execute Rhythm in Six Steps with an Easy-to-Implement Strategic Planning Process

Guest post by: James Murphy

Article Overview: In just six steps, you can take your organization from having a loose project timeline to a performance driven framework known as Flawless Execution. Without a disciplined, strategic planning process, tasks are liable to go unfinished and teams are apt to get off track. Reaching the finish line and closing the execution gap comes from a rigorous, yet structured method of Plan-Brief-Execute-Debrief.

Execute Rhythm in Six Steps with an Easy-to-Implement Strategic Planning Process

Many businesses have a strategic planning process that leads to objectives and goals that hopefully, in turn, lead to flawless execution. This process usually equates to some sort of far-off ideal and loose timeline for achievement. Few organizations have Mission Objectives that relate daily, weekly and monthly activities to these objectives and goals. And even fewer businesses have an identifiable common strategic planning process that eventually guarantees flawless execution outcomes. Whether the project is big or small, many organizations routinely place most, if not all, of the responsibilities on one person and hope for the expected results (i.e. flawless execution) at the end of the established timeline. Perfect execution is most probably impossible but even basic execution is doomed to fail without a performance driven framework such as the Flawless Execution(SM) model. Without a displined framework supporting the strategic planning process, many projects are liable to stall as deadlines get pushed back and go unchecked, delaying results, progress, and improvements. But, short of overhauling its entire strategic mission planning process, what can an organization do to create actionable objectives and supplement them with a process that will ensure the desired results of flawless execution at the finish line? When things go wrong, decision makers are apt to throw their hands up in frustration, due, in part, to the absence of common clarity around the plan. The six steps to mission planning - setting an objective, evaluating threats, identifying resources, considering Lessons Learned, planning courses of action, and establishing contingency backups - leverage the well-known Flawless Execution model and support the strategic planning process. These steps, which should be the engine of any strategic planning process that drive flawless execution, are also useful when addressing 'lack of clarity' around a plan. As a vital, organizationally-driven framework that helps businesses create and maintain action and activity based on established goals, the highly tactical mission planning 'course-of-action' helps organizations find their flawless execution rhythm and empower their ability to succeed in project after project in support of a strategic planning process. If you're ready to improve your business, flawlessly execute and speed up projects more effectively within your own strategic planning process, discover how the tactical planning process is possible - in just six steps!

Step One: Setting a Mission Objective - The first step involved in successful, tactical mission planning is to create a clear, measureable and achievable objective for all team members involved. The Mission Objective must be clear, thus ensuring that all members of the team have the exact same understanding of the requirement and must support the strategic planning process. It must be measureable so that the team will know when they've crossed the finish line as well as how they will quantify successful flawless execution. Finally, the Mission Objective must be achievable; if the team is uncertain of the efficacy or achievability of the objective, this will negatively impact the fervor as the plan is flawlessly executed. Before setting a mission objective, however, understanding how high performance teams organize on the road to flawless execution is a critical portion of tackling failure rates and planning for success. A well organized planning team using Flawless Execution's methods, clearly defined goals, and timelines will prevent the team from passing the buck if the project goes awry.

Step Two: Evaluating Threats - A major step prior to developing "action" is ensuring the team has an appropriate level of concern for the potential threats to project completion, or barriers to flawless execution. Identifying obstacles to the objective that are both internal to the organization as well as in the external market place and then identifying them as controllable or uncontrollable develops the necessary concern. Most businesses' flawless execution failures can be traced back to the omission of this step. If omitted, the execution steps will be put in motion without a full understanding of the challenges that stand in the organization's path to success, resulting in an overall failure of the strategic planning process.

Step Three: Identifying Resources - The next task in the planning process is to evaluate the resources available or required for the team that will lead to success. If more resources are needed to support flawless execution - whether they are brain power, funds, or equipment - this is the time to identify the need.

Step Four: Evaluating Lessons Learned - There is an obvious benefit of learning from team members who have already accomplished previous similar missions. This is why having a culture within the organization of sharing and evaluating Lessons Learned from the most recently completed project can help others down the road. Focusing on Lessons Learned creates and fosters a culture of continued learning and knowledge, enhancing the models, tools, and resources that businesses can provide to workers who are busy creating these achievable mission objectives. Communication is also a vital part of this step in the strategic planning process, because Flawless Execution facilitates success and encourages both failure and success analysis. At this point in the planning process and prior to any more effort, the team can evaluate the "cost" of the mission. In light of the obstacles and resources evaluated, is it still clear, measureable, and achievable and does is support the strategic planning process? If there is any question, stop now, re-evaluate with the organization's leadership, and make a good decision. In other words, fail fast or move forward to flawless execution.

Step Five: Planning Courses of Action - Brainstorm, analyze, and finalize! Gather the best ideas from the team with a full appreciation for the obstacles, resources and applicable Lessons Learned as well as a full understanding of the strategic planning process. Your project is now on its way to flawless execution!. This is also when the project members' best ideas come to light as step five in the planning process is all about individual accountability. It stresses that each person is in charge of his or her particular task and must meet the team deadlines for flawless execution (completion). Accountability, therefore, becomes an important byproduct of the strategic planning process as well as project success - everyone will strive to meet goals, while pushing hard for success, driving personal improvement, and ultimately, flawless execution.

Step Six: Contingency Planning - Now that we have a specific, flawless execution plan, consider what "could" go wrong. What would your team do if the project were derailed? Having a contingency plan to fall back on is a must, and without one, your team is left high and dry and unsure where to go next. If the project gets off schedule, determine with the team what will change because of these possible complications and how another deadline will be established.

Reaching the Finish Line

Achieving flawless execution is challenging, especially when it comes to closing the execution gap. What wasn't introduced in the six steps of the planning process, however, is perhaps the most important part of mission planning - gap meetings. Quick, to the point, and scheduled once every two weeks, gap meetings move projects along at a rapid pace, drive individual accountability, support the strategic planning process and create individual and group discipline. Over time, gap meetings have been shown to have a positive effect - peer groups begin to police and manage themselves in preparation for the next meeting to avoid undue embarrassment from incomplete tasks. Reaching the finish line is all about paying close attention to the details and using the four segments introduced by the Flawless Execution model - Plan-Brief-Execute-Debrief. Don't let the gap get wider - close it in just six easy-to-implement steps!

Related Articles
  “The Top Ten Reasons Strategic Planning Meetings Fail, According To Your Strategic Thinking Business Coach”
  Strategy: A Process and a Journey or Just a Way of Thinking?
  “Eight Key Characteristics For A Strategic Planning Facilitator, According To Your Strategic Thinking Business Coach”
  Role of Leadership in Planning
  Why Do Business Strategies Fail?
  Strategic Planning
  “A Major Communication Tip For Successful Strategic Planning – Provide Definitions of Major Strategic Planning Terms As You Begin”
  Strategic Thinking What Does It Really Mean
  The Law of Rhythm And Your Home-Based Business
  More on Strategic Planning What Do You Think
  “Ten More Benefits From Strategic Planning, According To Your Strategic Thinking Business Coach Ten More Benefits From Strategic Planning, According To Your Strategic Thinking Business Coach”
  How to Avoid Business Failure
  How to crystalize business growth options through Strategic Planning
  3 Common Causes of Corporate Strategy Misalignment
  Year End Strategic Planning - To Plan or Not to Plan - That is the Question\"
  “Seven Reasons Why You Need A Strategic Planning Facilitator, According To Your Strategic Thinking Business Coach”
  Clearing Up The Myths About Strategic Thinking and Planning
  The Rhythm of Sales and Marketing
  More On Strategic Thinking
  Thirteen Elements of Effective Planning

Article Tags: flawless execution, strategic mission planning, strategic planning process



Related Forum Posts
Different Hats - CEO Sales & Marketing & Leadership Development Company Strategic Vision 10 Alliances & Growth Strategies 10 Hiring & Managing People 8 Mentoring 8-9 Strategic Planning for Clients 10 Execution of Marketing Campaigns 9-10 (i have great people who do the nitty gritty) Financial Management 9 Bookkeeping 3 (outsourced as I really hate the fine details like GST0 Administrative Follow Up 6-7 (again have great staff) Writing & Publishing 9 (getting better all the time!) Speaking 10 (so I have been told) Self Promotion 9-10 Web development & Promotion 6-7 (learning more and have brought on players who are 10+) Babysitting Employees (1 - wont do it, that's why I work so hard to hire and motivate the people I have) Great topic Kevin!! Jude
HRPreneur - Hi everyone, I am new to the forum and I recently started my own Human Capital (HR) consulting firm called HRPreneur Inc. HRP focuses on making human capital a strategic differentiator for SME's. Below is a summary about HRP; Who We Are: HRP is a Human Capital consulting firm with 30 years of experience that becomes an extension of your company by providing a full array of services to help you create a highly engaged workforce focused on achieving strategic results in order to build a long lasting great company! Mission: HRP provides small and medium sized businesses a Strategic HR Business Partner to increase employee engagement, resulting in cost savings, increased productivity and results at an affordable rate! Vision: To inspire and warrant SME's reach their full competency! Cost Effectiveness: We provide over 30 years of experience at a fraction of the cost at a strategic executive HR business level You will save between 50% to 60% in costs per year on salary, bonus, benefits, training, office space alone We will provide you additional cost efficiencies through our services Services: • Strategic Human Resources Planning • Organizational Redesign • Change Management • Organizational Culture Development • Employee Engagement Programs • Leadership Assessment and Development • Compensation Design • Talent Acquisition • Assimilation and On-Boarding • Performance Management • Talent Management & Succession Planning • Human Resources Due Diligence • Human Resources Audit • Full Service HR Outsourcing
Starting a New Business - I think [b]magonaga [/b]identified one of the most important ingredients for starting a new business in its simplest terms...."[b]Sheer bloody tenacious determination[/b]". The only thing that I would add to this is the need for a plan. There are many methodologies for planning, but I believe that the most effective is also the simplest. [list=] Step back from the excitement and anxiety, close your eyes and visualize your goal Identify all of the ingredients (e.g. office/store, legal paperwork, contracts, products) that you need to make your vision a reality Identify all of the ingredients that you need to get the previous ingredients (equipment, training, partnerships, mentors, marketing materials) Prioritize all of the ingredients Sketch out a timeline for how all of these ingredients come together to achieve your goal Execute the timeline...with a liberal dose of magonaga's advice [/list] When all is said and done in the realm of planning, take heed of Dwight D. Eisenhower's advice "Plans are nothing. Planning is everything". Even though your timeline may not go as planned, the fact that you devoted the time towards planning will help you understand the impacts of changes to your plan and react more effectively to unforeseen events. May God bless you in your endeavors!
Re: How do you make the most of your day? - Planning, To Do lists, and deadlines all help me. Also being self critical of my own time management helps me raise the bar. I still check email too often though.
Re: Essential Leadership skills - Vision Values Mission Strategic Thinking Decision Making Communication Team Bonding People Development Coaching / Mentoring / Guiding / Grooming Presentation Thanks Robert


Share this article with your friends. Fund someone's dream.

Leave a comment below or share on the left and you'll help support entrepreneurs in Africa through our partnership with Kiva. Over $50,000 raised and counting - Please keep sharing! Learn more.

Newsletter

Get advice & tips from famous business
owners, new articles by entrepreneur
experts, my latest website updates, &
special sneak peaks at what's to come!

Name:
Email:

Popular Articles

The State of the Sustainable Furniture Industry

Ten Things You Can Do To Be a Better Leader

Self Employed Business Ideas

Suggestions

Email us your ideas on how to make our
website more valuable! Thank you Sharon
from Toronto Salsa Lessons / Classes for
your suggestions to make the newsletter
look like the website and profile younger
entrepreneurs like Jennifer Lopez.