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Internal Wiki / facebook / twitter

Guest post by: Satyam Gambhir

Article Overview: Undoubtedly, easy and effective communication has a major role to play in getting the right message across various levels of organization. If you are looking for an easier way of communication with your friends or even within your family tree, it is a wonderful Idea to initiate your own facebook / wiki / or your own style of social networking site. This keeps you well connected and bonds get stronger with knowing your own people better. It is not difficult to start one for your own family or organization. However, while trying to implement the same for a small organization run by students, one major issue that came up was about continuous contribution so that the purpose is not defeated and the buzz doesn't fade with time. I am posting my research inferences, which may help you too.

Internal Wiki / facebook / twitter

Undoubtedly, easy and effective communication has a major role to play in getting the right message across various levels of organization. If you are looking for an easier way of communication with your friends or even within your family tree, it is a wonderful Idea to initiate your own facebook / wiki / or your own style of social networking site. This keeps you well connected and bonds get stronger with knowing your own people better. It is not difficult to start one for your own family or organization. However, while trying to implement the same for a small organization run by students, one major issue that came up was about continuous contribution so that the purpose is not defeated and the buzz doesn't fade with time. I am posting my research inferences, which may help you too. Technologies that foster online collaboration and participation-for example, blogs that solicit customer feedback and wikis that allow employees to work together on documents-are gaining traction throughout the corporate world. Few companies, however, have a clear understanding of what inspires users to contribute to such sites. Executives might start by looking to the world of online video sharing, another fast-growing test bed for participation. McKinsey research conducted in Germany finds that motives such as a desire for fame and a feeling of identification with a community encourage collaboration and participation. Such findings, we believe, offer insights into the way companies might tailor their Web 2.0 offerings.

To learn more about what motivates people to participate in collaborative technologies, 573 users of four leading online video-sharing sites in Germany were surveyed and then examined the blogs of one of the sites. It was observed that users cite a variety of reasons for posting content online-chief among them, a hunger for fame, the urge to have fun, and a desire to share experiences with friends. While some users were open to the idea of being compensated for their contributions, that wasn't a primary driver: the people studied weren't paid for their contributions.

It was also found that a few users posted the most popular content. Depending on the site, just 3 to 6 percent of the membership added 75 percent of the videos available for download, and videos from just 2 percent of the member base accounted for more than half of all videos viewed. (As the "long-tail" effect would suggest, half of the videos posted accounted for only 10 percent of all downloads.) These figures resemble those reported in studies of other kinds of participatory media, including wikis, bulletin boards, and photo-sharing sites, where 5 to 10 percent of the users contribute half to all of the content.

Visitors under 25 years of age made up the bulk of the video-viewing audience, but members in the 25- to 44-year-old age group contributed equally to postings-suggesting that working-age people would be open to participation in enterprise settings. A sense of sharing drives these older users, who tend to forward videos to friends even more frequently than do their younger peers. The presence of tools (such as most-viewed lists or forwarding features) that make it easy for users to see what's popular or to send favorite videos to friends corresponded, by as much as 30 percent, with more downloads for popular videos.

These findings suggest that executives pursuing such projects should start by identifying and nurturing the small percentage of users who post quality content. At one cable company, for example, more than half of the installers who contributed to an internal wiki said that social factors such as reputation building, team spirit, and community identification were the main factors motivating them to contribute. Only 20 percent cited the possibility of a financial bonus as their main driver.

To encourage well-connected employees to post ideas to the wiki, managers at the company examined its internal e-mail system to identify key staffers with wide social networks within it. They then encouraged these employees to post suggestions about improving the company's processes. Identifying thought leaders and promoting their participation boosted the number of contributions and improved the quality of the postings. Some companies strive to make collaboration fun: at Google, for instance, employees place online bets on the likelihood that particular ideas will be adopted. Intuit uses a rotation program that invites selected staffers to contribute to the company's internal online dialogues. Managers should also consider taking a page from video sites by tapping the power of tools that let users share relevant content easily. Likewise, companies should make sure that their employees can access collaborative tools with a minimum of bureaucratic hassle.

Companies will have to look beyond video-sharing sites for approaches to maximize the quality of the content. Those sites are concerned primarily with popularity, whereas corporate wikis and content sites (such as Wikipedia) gain momentum when new visitors discover and contribute high-quality content, which in turn makes the sites worthwhile for yet more newcomers. To improve the quality of internal wikis, then, companies might look to the quality assurance practices of open-source coding projects, which rely on appointed and self-appointed guardians to police quality issues. Companies should also create transparent and enforceable guidelines to prohibit unethical or illegal behavior, such as the posting of copyrighted material or proprietary secrets. They can learn from the examples of YouTube (which attempts to review content for obscenity before posting) or Wikipedia (which has committees that review entries for quality) and adopt similar review procedures for their corporate content.

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Article Tags: bonds, buzz, effective communication, family tree, social networking site, twitter, wiki



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