The Second Meeting Approaches

Guest Contributor: Chris Barrow
Chris' Posts - Chris' Blog


We will be facilitating our second Mastermind Group meeting in just a few weeks (23rd April) and we are all amazed at just how quickly 90 days pass by.

In my last post I mentioned that our dentists were a little concerned at the lack of formal agenda in the first meeting - so we are introducing a little more control second time around.

Our day will focus on 2 key issues:

1. Financial controls in their personal and professional lives and
2. Creating a support team to whom they can delegate the management of their businesses.

We cover these topics in our core programme at The Dental Business School - but over 9 years we have witnessed a gap between workshop attendance and implementation - they don't do the homework, even though they pay the fees!

So, with a focus on implementation, I recently wrote to my Mastermind Group members as follows:

We are focusing on financial controls and team-building so:

1. attached is a copy of the KPI spreadsheet from the 2004 MMG clients which is long overdue an update - so I'd like your help. I would like each MMG member to send me their corresponding figures from their last published set of accounts - the required figures should be self-explanatory. If you send them to me I will prepare an updated survey of the latest KPI's;

2. I also want to use the meeting to make sure that you are all doing personal and professional cash flow forecasts a la Mother of all Spreadsheets (MOAS);

3. And looking at individual associate profitability where that's appropriate?

4. If anyone needs help with the MOAS and associates then let me know in advance;

5. On the "team-building" front there are two things I would like you to do:

a. Prepare an organisational chart for the meeting (preferably send it to me beforehand) along the lines of the attached;

b. Most importantly (and this will mean you need to invest sometime and money before the MMG meeting) - go to www.kolbe.com and then to https://www.kolbe.com/all_kolbe_indexes/indexquestions.cfm?indextype=kolbe_a where you can take the Kolbe A on-line. This will cost you $49.95 so have your credit card ready for when you have spent the 20 minutes or so to answer the multiple choice questions;

c. Get your Kolbe assessment numbers and either print off the report or send me the results;

d. Your results will presented to you in the form of a set of 4 numbers i.e. 3 7 3 7 - and it's these numbers I am looking for before the meeting - why?

e. Simon and I have been introduced to Kolbe assessment on our Strategic Coach programme with Dan Sullivan's team - and it's a fantastic tool for team building - we want to analyse your own results with you at the MMG and then enable you to use this as a means of building your own team in practice. No messing - we think this is GREAT - so please take the time to complete the on-line assessment ASAP.

So you will gather that I have sent them a small set of Excel spreadsheets:

1. 2004 financial KPI's from the members that year;

2. Personal and professional cash flow forecasts as templates that they can plug their figures into and

3. An analysis of the profitability of the "junior" dentists they may work alongside.

Simon (my co-facilitator) and I know that these figures matter - and we also know that introducing our clients to the Kolbe assessment will be a revelation.

Should be a good meeting!