How To Select New Members Into A Mastermind Group

The Mastermind Groups that I run typically have between 4 and 8 members. We start with 4 as a founding group and build up to a maximum of 8. You want enough members so that there are a number of opinions to solve the members' challenges but not so many that the individual members do not get enough time to talk about their problems.

Adding new members can be a tricky process. You always want to make sure that everyone is compatible because if two members are constantly add odds with each other it will bring the whole group down. Here is what we do when a new member is interested in joining an existing group.

1) Face to face meeting
I personally meet with every candidate face to face at a local coffee shop. I want to make sure they understand the concept of the Mastermind Group and that they are not there to just sell their services. While many sales do happen between members, the point of the group is to have an advisory board for your business rather than a group of people to sell to. I answer any questions they might have, learn about their businesses, and see if there might be a fit with one of the groups based on my knowledge of the members and the various challenges they are facing.

2) Written, one page overview
Assuming they are interested in joining a group and I think they would be a good fit, the candidates would prepare a one page overview of themselves and their businesses. It usually comprises of a background on the entrepreneurs, their relative skills, company histories, and a list of the challenges they are currently facing. This one pager would then be shown to the members of the Mastermind Group with the best fit. The existing members read the overview and discuss if they would like to learn more about the potential member. Some of the usual issues that come up are if the new member is a potential competitor / client / supplier of an existing member, if the new member can add value to the discussion, and if the industry that the new member represents would be a missing knowledge base for the existing members.

3) Trial meeting
If the existing members agree to learn more about the new potential members, they are invited to a meeting as a trial. The new members have to sign the non disclosure agreement and they participate in the meeting as a full member. They get to meet the existing members and see how the meetings are run. They then get the opportunity to discuss their companies and the challenges they are facing to get the feedback from the other members. After the meeting is over I will follow up during the week with both the new potential members and the existing members. If everyone agrees that the new members brought in value then they are added. Similarly the new members have to have found value from the meeting and from the existing members to want to stay.

The key I have found really is the screening meeting at the coffee shop. I do most of the eliminating because I know what the groups are looking for and who makes a good member. By the time the new members get to submitting the overview and coming to a trial meeting they are usually accepted in the group.

How Many Members In A Mastermind Group?

I've found that the ideal number of members for a group is 8 members. It makes sure that you have enough members with different backgrounds to bring value to the discussion. Usually when someone is explaining a challenge with their business, in a group of 8 members, 2 or 3 of them have already been through that challenge and have ideas and suggestions to help. If you don't have enough members to bring different experiences to the table it's not as valuable an experience. The idea is to leverage the expertise, knowledge, and connections of the members in the group so you need a good number of members to pull from.

Why we stop the groups at 8 is because with the intro brainstorming session and then everyone having 15-20 minutes to talk about their businesses, the meetings will go on for too long. After a 2.5 hours of intense discussion people begin to get tired and stop focusing. You also lose the intimacy of the group as it builds beyond 8.

I ran across a meetup event for women entrepreneurs that has Mastermind Group meetings open to the public. Events are $20 (you get what you pay for) and from the pictures attract over 20 members. With so many people you can't really get the value of a Mastermind Group - it could be an effective networking group, which carries a different purpose from a Mastermind Group.

Try to keep your groups large enough so that you get a variety of opinions and expertise but small enough so you can keep people focused and the intimate environment. For these reasons I've found 8 to be the perfect number.