|
|
Like this article? PLEASE +1 it! |
|
Pareto Productivity
Written by: Ciara ConlonArticle Overview: We are all overwhelmed at times with the work we have to do but are we doing the right work? or are we wasting our time on less important tasks and time wasting activities?
![]() |
Free Download - 7 ways your business can start saving time and money now By Ciara Conlon |
Pareto Productivity
When people want to learn to become more productive and organized they come looking for help, they ask how can I become organized like you? I need to focus more, how I can work more effectively?
Simply put there are answers and solutions to every stressful and disorganized work environment.
Anyone or any organization can become more organized and relaxed with the right tools designed for that place of work. The question is, is the individual or organization open to the change?
Resistance to change appears in many forms
I get far too many emails....
My boss is constantly giving me extra work to do......
My co-workers keep interrupting me.......
My clients are constantly calling me........
I have to attend too many meetings........
Believe it or not there are solutions to all of these defenses but the first element to look at is the Pareto Principle because very often we are getting stressed or overwhelmed by work simply because we are not doing the work that we need to doing and we are spending our time on unnecessary tasks.
Are you familiar with the Pareto Principle or the 20/80 rule?
Italian economist Vilfredo Pareto, observed that 80% of income in Italy went to 20% of the population. It is now a common rule of thumb in business and life that can be applied to a myriad of examples
80% of your revenue comes from 20% of your clients
80% of your business activity comes from 20% of your employees
80% of your time is spent with 20% of your acquaintances
80% of your sales come from 20% of your products
So now apply this principle to your working day and we can see that very often time is not the issue but prioritization.
Can you identify your 20%. Which activities are the critical activities and which are the ones that add no or little value to your organization?
There are some daily tasks that are crucial and must be done regardless of interruptions. Take the example of payroll, this job must be done on a certain day at a certain time, if this were your responsibility and the job wasn’t done on time do you think your life would be worth living ?
Analyze your responsibilities and decide which items come under this category, obviously these are the first to call your attention. Deal with these items first and stay strong, remember the angry mob and visualize the mob each time your attention is pulled to another task. By scheduling these priorities they are more likely to get done. It will also help to advise your colleagues that you are unavailable at these times.
So what if your best customer interrupts your task? Well of course you have no choice but to attend to him or her, but remember to return to your task when they leave, even if they have asked you to do something for them. (remember the angry mob) and schedule the new task into your daily planner. It is better to advise your customer that the task will be done tomorrow rather than today and actually live to complete the task!
Don’t forget to eliminate the time wasters, reading personal emails or email newsletters, long coffee breaks, surfing the net and remember to stay strong, saying no or identifying places where you are overloaded with work will be much more appreciated than a taking time off for stress related illnesses.
Focus on the 20% but don’t forget to do a little bit of the less important items daily.
Remember just 10 minutes a day can write a book.
Good Luck
Article Tags: pareto productivity, productivity, time wasting activities
|
About the Author: Ciara Conlon RSS for Ciara's articles - Visit Ciara's website Ciara Conlon is a Personal Productivity Coach and Managing Director of Pareto Productivity. Pareto Productivity is an organisation focused on fostering success through productivity management. With the use of a proven workflow methodology and productivity tools and metrics, Pareto Productiviy facilitates individuals and teams to work to their maximum capacity. To learn more about Ciara's company go to www.paretoproductivity.com or www.ciaraconlon.com Click here to visit Ciara's website Email The overloaded inbox Monitoring Productivity Getting Started with Productivity A Life of Purpose Getting Things Done and Maintaining competitiveness |
Related Forum Posts
Share this article with your friends. Fund someone's dream.
Leave a comment below or share on the left and you'll help support entrepreneurs in Africa through our partnership with Kiva. Over $50,000 raised and counting - Please keep sharing! Learn more.
Get advice & tips from famous business
owners, new articles by entrepreneur
experts, my latest website updates, &
special sneak peaks at what's to come!
Email us your ideas on how to make our
website more valuable! Thank you Sharon
from Toronto Salsa Lessons / Classes for
your suggestions to make the newsletter
look like the website and profile younger
entrepreneurs like Jennifer Lopez.



