10 Tips to Keep Your Mobile Office Ready for "On the Go"
If you work in an industry that requires you to work out of your vehicle, make sure you can find what you need in a flash. There are many mobile work centers available to purchase, or you can simply use zip lock bags and store pens, stapler, paper clips -- whatever you need to do work on the road. Here are 10 tips to keep your mobile office ready for "On the Go."
Keep All Appointment Information Together
Record any and all important information, such as directions, address, phone number, notes, etc. in your calendar next to the appointment.
"Reading" on the Go
Audible.com lets you purchase, download, and listen to recorded books and programs on your computer. You can then burn them onto CD or transfer them to the portable Audible Otis MP3 player, Pocket PC, Palm handheld or Apple iPod. Once you have downloaded, you can listen in your car, the train/airplane, at the gym, etc.
Another Use for Cosmetic Bags or Sandwich Bags
When your office is mobile, it has to be efficient. Everything has to be at your fingertips, but not under your client's seat! Use clear cosmetic bags or small sandwich bags to store supplies such as writing instruments, Post-its, paper-clips, scissors, etc.
Writing Thank Yous on the Go
Always have a box of thank-you notes and envelopes on hand to write on the go. Also include postage stamps and return address labels. That way, you can be responsive right after a great meeting with a prospect.
Use a Portable File Box
Use a portable file box, filled with your current projects and client files, to keep papers corralled. Or, if traveling by air or train, invest in an expandable briefcase. Make sure to have extra folders and labels so you can create new files on the run. Always bring company promotional materials, including extra business cards.
Clipboards Are Great for People on the Go
Clipboards - They come in a variety of colors and sizes, and they hold everything from your current projects to reading material. Take them on the road with you!
Keep Track of Your Expense Receipts
Keep an envelope or expandable wallet file to gather expense receipts.
Use Your Laptop for as Much as Possible
If you have a laptop computer, store as much information on it as you can, e.g., phone numbers, calendars, and client information. This will limit the hard copy materials you'll need to lug around.
A Well Supplied Briefcase is a Productive Briefcase
Keep well-stocked with office supplies: pens, stapler, notepads, paperclips, a calculator. Create a "travel folder" for papers and materials you will need: presentations, reference items, unfinished work, travel info, etc.
Keep Your Reading Material Together
Keep reading material together in one file. When you find yourself waiting for an appointment, take that opportunity to catch up on the latest industry news. Or, clean out your briefcase while waiting for the train or plane.