Tweet

Managing Your Daily Barrage of E-Mail

Written by: Stephanie Calahan

Article Overview: Computers have made our world a much more information rich society, but they have also created so much information that it is sometimes hard to track it all. Most executives average about 100 pieces of e-mail per day! Additionally, according to the National Association of Professional Organizers, e-mail has added one to two hours to each person's work schedule per day compared to 10 years ago. Here 11 Tips for When When You are the Receiver of Email

Managing Your Daily Barrage of E-Mail

Computers have made our world a much more information rich society, but they have also created so much information that it is sometimes hard to track it all. Most executives average about 100 pieces of e-mail per day! Additionally, according to the National Association of Professional Organizers, e-mail has added one to two hours to each person's work schedule per day compared to 10 years ago. Here are a few tips to lighten your in-box.

11 Tips for When When You are the Receiver of Email

1. Do Your Other Work First
Try not to open your e-mail first thing in the morning!
Complete your other important tasks before opening that in-box.

2. Turn off the "You've Got Mail" Bell/Notification
Constant interruptions with the e-mail notification sound make it
difficult for anyone to complete other tasks.

3. Take Control of Your Email
Don't let email control you. Unsubscribe from lists that you no
longer want or enjoy. Don't let your email pile up. It will become
a chore to go through it all at once.

4. Delete all Unnecessary Mail
Old messages congest servers. Delete old, duplicate or reply
version copies and free up space for new incoming mail.

5. Ask Before You File
If you cannot answer the question, "When will I need to reference
this email again?" then delete.

6. E-Mail Should be Organized into Files
Set up folders in your e-mail program so you can sort incoming
e-mail. You could sort by what you have to do, who it is from
(such as your vendors) or subject.

7. Use Rules/Filters
Rules/filters allow you to have your computer process some of
the email for you. Here are some of our favorite uses for rules
to get you started:

* Pre-filing into appropriate folders
* Sounding an alarm when an important subject or person
is identified
* Setting a red flag (or any other color) when a certain
key word is used
* Dumping all of the jokes and chain-letters into a "someday
when I have time" folder.

8. Auto-responders to Save You Time
Use auto-responders to offer frequently requested information.
These e-mail settings will automatically respond to the sender
with a pre written message. They are often used for brochures,
price lists, directions, etc.

9. Use a Bounce Back Message to Deter Unnecessary E-Mail
Send an automated message to the sender of the e-mails
you receive saying that you do not check e-mail often and
to call if the matter is important or urgent.

10. Preview Messages
Use your preview pane in your listing view to read messages
without opening them.

11. Incorporate into Your To-Do List
As you review your e-mails, update your to-do list with
the action items you have as a result.

By managing your email, you ultimately manage your time. I encourage you to not let your email control you. You Control Your Email!

Related Articles
  Secrets of Email
  Is Email Driving You Crazy?
  Do you really want to get business via the Internet?
  Job Number One
  Do You Control Your Email or Does Your Email Control You

Article Tags: 10 years, association of professional organizers, e mail notification, email, folders, incoming mail, interruptions, key word, mail notification sound, mail program, national association of professional organizers, pile up, red flag, reply, servers, unnecessary mail, you ve got mail



Related Forum Posts
Re: Is any one making money with twitter here? - Daily activity is a MUST. I spend between 20-40 min a day on twitter building followers and relationships.
Re: HRPreneur - Evan, I am looking for new clients and to see if my business model resonates with Entrepreneurs. Thanks Joey Walters, CHRP, H.R.C.C.C. Managing Director HRPreneur Inc. C. 647-534-4774
Re: Hello from Bangladesh - Hello Kevin, Thank you for replying back to my message. There are many business goals for this year including but not limited to: 1. Managing long term partnership contracts from more clients. 2. Cross-border expansion - open our first overseas office at New York, USA. 3. Progressing smoothly to our road to CMMI certification. 4. Introduce a new service - call center operation. Best Regards Hasnaeen
Re: HRPreneur - Evan, I have a creative company designing my website. I provided all the content. I have developed a presentation I am using when I go see potential clients that has been working well. I have been using my network and LinkedIn to source clients. I have been targeting the industries that I have experience in, however HRPreneur can support any business from a strategic business HR perspective. Joey Walters, CHRP, H.R.C.C.C. Managing Director HRPreneur Inc. C. 647-534-4774
Why should I hire a virtual assistant for SEO purposes? - Do you find it hard to find time for rest because of promoting your business or your website all by yourself? Well, perhaps it is the right time for you to hire the services of an SEO virtual assistant. Virtual assistants for SEO services will help you on the process of improving your rankings within search engine results to achieve an increase in natural traffic. The higher your site in the search engine results page, the more traffic and sales conversions you will obtain. Using the services of virtual assistants (VAs) certainly is the best method to move in order immediate results and in reduced operational charges. This provides a great answer especially for a small business owner whoever company is actually considerably expanding, and the jobs have normally doubled. Here are some of the services that a virtual assistant can do for you: • Traffic Geyser • Main Street Marketing • Data Entry • Web Research • Market Samurai • Managing Facebook • Managing Twitter • SEO • Local Business Listing Robot • Traffic Revolution • Infusionsoft • Senuke • Angela’s Banklink • Linkjuicer • Blogging • SMM • Virtual Assistant • Personal Assistant • Article Writing • Spinning Article • Press release • Email Response Handling • Online Order Processing • Word Processing • Forum/Comment Posting • Social Bookmarking • Video Editor • Internet Marketing • Email Marketing • Link Building • Powerpoint Presentations • Web Development • Other Administrative Support


Share this article with your friends. Fund someone's dream.

Leave a comment below or share on the left and you'll help support entrepreneurs in Africa through our partnership with Kiva. Over $50,000 raised and counting - Please keep sharing! Learn more.

Tweet

Newsletter

Get advice & tips from famous business
owners, new articles by entrepreneur
experts, my latest website updates, &
special sneak peaks at what's to come!

Name:
Email:

Popular Articles

How To Be Happy at Work? Acknowledge Yourself

African Technology Development

Download a template or see a lawyer?

Suggestions

Email us your ideas on how to make our
website more valuable! Thank you Sharon
from Toronto Salsa Lessons / Classes for
your suggestions to make the newsletter
look like the website and profile younger
entrepreneurs like Jennifer Lopez.