Tweet

How to Manage Your Email & Inbox – Lessons 11-15

Guest post by: Paul Puckridge

Article Overview: I think if everybody had a copy of this book on their desks and read it before they started using e-mail, there would be a fewer problems and issues with using and managing e-mail.

How to Manage Your Email & Inbox – Lessons 11-15

If only your Microsoft Outlook program came with a manual that taught you how to better manage your e-mail! That's why I have put together my new book called "The E-mail Manual". It is the book you should have received when you first started using e-mail. I think if everybody had a copy of this book on their desks and read it before they started using e-mail, there would be a fewer problems and issues with using and managing e-mail. Please enjoy these 5 email strategies. Be on the lookout for my other articles on how to better manage your e-mail and reduce the size of your inbox. 11. Preview your emails in your'preview'

Set up the preview pane so you can ‘preview' your email before you open it. This allows you to quickly look through your messages to determine if the message is spam, low priority, or something you need to action now.

12. Check ALL of your email addresses directly from outlook

Hotmail, Yahoo, and Gmail won't tell you this but you can check those Emails without ever opening your browser. These free email sites want you to log in so they can show you advertising. But you can set up your Outlook software to pull ALL of your Emails right to your Inbox.

Do a bit of research with each of your email addresses and you can usually find the instructions for setting up another email source in Outlook. There is no limit to the number of email addresses Outlook will check for you.





13. Keep your address book constantly up to date

Keeping a record of your favourite email contacts is extraordinarily easy in Outlook. The easiest way to add someone to your Outlook Address book is while looking at their Email.

One of the easiest way to capture an address is to drag-and-drop the entire email directly onto the address book icon at the bottom of Outlook. Doing this will automatically create a new address entry.





14. Learn to live without printed emails

Only print Emails if you really need a paper trail. You can keep all the records you want digitally, so don't fall into the habit of printing out Emails.

It's a waste of your time and is not friendly to the environment.

15. Organise your address book with folders

You will be surprised when the number of email contacts you have runs into the hundreds. With that many names in your address book, it's hard to find the ones you use all the time. So organise your email contacts into categories. You can create as many categories as you want.

Categories could include: Customers. Colleagues. Friends. Family, or Project Team Members.

Do some research into setting up and using categories.

Related Articles
  One Great Way to Increase Email Productivity and Social Networking Connectivity
  How to get control over your email
  How to Manage Your Email & Inbox – Lessons 21-25
  How to Manage Your Email & Inbox – Lessons 6-10
  How to Manage Your Email & Inbox – Lessons 46 – 50
  Email Marketing for INBOX; not for SPAM
  Email: The overloaded inbox
  Top quality Email Marketing Software features
  How to Manage Your Email & Inbox – Lessons 36-40
  Don't Let Email Rule Your Life
  Facebook Email Sucks
  How to Manage Your Email & Inbox – Lessons 41 - 45
  How To Manage Your Email Mountain
  How to Manage Your Email & Inbox – Lessons 26-30
  Five Tips to Avoid an Email Avalanche
  How to Manage Your Email & Inbox – Lessons 31-35
  How do you get a full email header ?
  The Art of Email: 5 Simple Tricks To Managing Your Inbox
  How to Manage Your Email & Inbox – Lessons 51 – 55
  Email Psychology Survey

Article Tags: control your email, eliminate email overload, email management, manage your inbox, paul puckridge, reduce email overload, work smarts, work smarts coach, zero inbox



Related Forum Posts
Web magazine publisher - My duties 1) Research the articles that goes into each of my webzines - science fiction in all media, various sports (Yay, Lady Vols, 8th championship in 2008, by the way!) 2) Write the articles 3) Format and upload them to the web 4) Email and network various contacts to get out the word that new articles are available. 5) Email authors, actors, etc. etc. to see if they want to do interviews. 6) Advertise for more contributors - and then edit and upload their material!
300 rules! - 300 was my favorite movie of 2007 and Kevin you did a great job in highlighting the Business Lessons from the Movie.
Don't they know there are spammers out there? - Just a rant.... I have a spam filter on my email, such that every day probably about 20 or more emails a day end up in my Bulk folder and I don't even see them. But I still see dozens of spam messages a day in my Inbox, and I recognize them by their titles, if they just say, "Hello," or "Hi" or some other generic title, I know it's spam and I just delete it without even opening it - as you must do. Today I got an email from someone, and the title was "wff". Just that. Not even capital letters. Normally I would have just deleted it without reading it, but fortunately I saw the name of the author, and it was a name I recognized, not a friend but an acquaintance - someone who works for the Williamsburg Film Festival. And the title "wff" was of course Williamsburg Film Festival. And I wonder how many businesses send out emails to potential customers with generic subject lines so that their stuff gets sent to the Trash file without even being looked at.
Re: Email Marketing - Yes, true. What kind of changes happened in Email campaigns except the opt-in? Finding the exact target and reaching them is always a challenge. What new methods can we have to reach the new customers? Thanks Robert
Napoleon on Project Management - Why do I include this in a list of books aimed at female entrepreneurs? Well...in the expectation that there are as many female history buffs as male ones, and in the belief that anyone interested in history will find this book fascinating, while those interested in project management will learn a thing or two. I think this was the first "gimmick" book - an author using a historical figure (usually a male, military figure, it must be admitted) to talk about modern day business management. I refuse to read any of the kind that advocates - even obliquely - the techniques of the Sopranos or the Mossad - but these military ones are pretty fun. Anyway: Only in the understanding of history, Napoleon might say, do we gain an understanding of strategy in the present. In the same spirit, Napoleon on Project Management offers the recipe for successfully managing your commitments using the strategies, tactics and priorities that propelled Napoleon himself to victory. [The book doesn't gloss over how Napolean eventually fell in defeat, of course, and there's lessons to be learned there as well. TOC Foreword by Douglas James Allan (Napoleanic Society of America) 1. The Rise to Power -The Skills to Succeed -A Compelling Vision -Diplomacy and Networking -Lessons from the Great Campaigns 2. Napoleon's 6 Winning Principles -Introduction -Exactitude -Speed -Flexibility -Simplicity -Character -Moral Force 3. The Downfall -What Went Wrong -Lessons from the Russian Invasion and Waterloo -The Four Critical Warning Signs -Napoleon's Legacy


Share this article with your friends. Fund someone's dream.

Leave a comment below or share on the left and you'll help support entrepreneurs in Africa through our partnership with Kiva. Over $50,000 raised and counting - Please keep sharing! Learn more.

Newsletter

Get advice & tips from famous business
owners, new articles by entrepreneur
experts, my latest website updates, &
special sneak peaks at what's to come!

Name:
Email:

Popular Articles

Intro to Search Engine Optimization

Is the iPad useful? One CEO tells all ....

Ten Ways to Make Blogging Work for Your Business

Suggestions

Email us your ideas on how to make our
website more valuable! Thank you Sharon
from Toronto Salsa Lessons / Classes for
your suggestions to make the newsletter
look like the website and profile younger
entrepreneurs like Jennifer Lopez.