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Guest post by: Paul Puckridge Become an Author

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Did you know that one of the worst things you can do from time management and productivity perspective is to coming to work in the morning and start checking and answering e-mails before planning your day! When you come into work and the first thing you do is log on and start checking e-mails, you put yourself in a reactionary mode to the rest of the day. Would you like to better manage your e-mail and not be so reactionar? If you answered yes I have some great news; I can offer you some ideas and suggestions to take back control of your inbox. That's why I have put together my new book called "The E-mail Manual". It is the book you should have received when you first started using e-mail. I think if everybody had a copy of this book on their desks and read it before they started using e-mail, there would be a fewer problems and issues with using and managing e-mail. Please enjoy these 5 email strategies. Be on the lookout for my other articles on how to better manage your e-mail and reduce the size of your inbox.





51. Careful about having sensitive information in an email

Never write anything in an email that you are not prepared for other eyes to see. Politically incorrect, rude and just plain stupid email messages have an uncanny way of finding their way into many other email inboxes. In fact, email can travel halfway around the world before you can blink an eyelid.

Be very careful when you include confidential or sensitive information in an Email. Ask yourself if there is a better way of communicating this information before you decide to send it.





52. Send an email followed by a formal document

When you make arrangements for an important document to go to a business associate, their initial reaction to that document is as important as the content of the document itself.

Sending an email first can lay the groundwork for the arrival of a formal, printed document.





53. Be careful when opening unknown web links

When someone wants you to go see a website or a web link, they will usually copy the internet location right into the Email. The link will be blue so you can click right on that part of the email and your browser will go directly to that website.

Be wary of this (unless you know the sender) as the link could take you to a site that automatically downloads viruses.

54. Change your passwords regularly

Spammers and identity thieves are experts at breaking passwords. Keep your email secure and away from ‘hackers' by changing your password at least once every few months.

Also, make sure you use smart passwords by creating passwords with letters and numbers. Also, use a password that is not an actual word. Don't use the name of your pet or your child as a password. They are the first passwords hackers will try.

55. Never try to win an argument with email

One huge weakness of using email or any type of electronic communication is that without seeing someone's facial expressions and hearing their voice tone, any message can be easily misinterpreted or misunderstood.

While trying to communicate your tone when composing an email is challenging at the best of times, it can be absolutely disastrous when you are having a heated conversation or debate using only Email.

When you escalate what starts out as a ‘heated discussion' your problems start compounding.

How do you correct this?

Whenever you feel that any email conversation is approaching the level of an argument or disagreement, it might be time to pick up the phone or to go see the person face-to-face.

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