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Its Just Common Sense

Written by: Bob Kelly

Article Overview: An awful lot of managers are amazingly casual about their own external audiences. They seem to ignore the reality that those behaviors really DO impact their organizations.

Its Just Common Sense

Please feel free to publish this article in your ezine,
newsletter, offline publication or website. Only one
requirement: you must use the Robert A. Kelly byline
and resource box. Net word count is 835 including
guidelines and box. Robert A. Kelly © 2006.

It’s Just Common Sense!

When a group of outsiders behaves in a way that hurts your
operation, you usually do something about it. Yet, many
folks are amazingly casual about their own external audiences.
To me at least, they seem to ignore the reality that those
behaviors really do impact their organizations!

Even when they do realize it, they often fail to associate the
damage with the one remedy likely to help – public relations,
America’s behavior modification specialists.

Not surprisingly, the fundamental premise of public relations
spells out why business, non-profit, public entity and associations
need public relations. Namely, to help alter the perceptions, and
thus behaviors of their key target audiences which almost always
leads to achieving their managerial objectives.

Here’s what the premise says: People act on their own perception
of the facts before them, which leads to predictable behaviors
about which something can be done. When we create, change
or reinforce that opinion by reaching, persuading and moving-
to-desired-action those people whose behaviors affect the
organization, the public relations mission usually is accomplished.

Here’s how you can apply it to your business.

Have you ever thought seriously about who these groups are
that can wield such power over your organization? In addition
to obvious audiences such as customers, prospects and employees,
would your list of key external audiences also include such
“publics” as area residents, political officeholders, minorities,
fraternal groups, trade and industry leaders, nearby military
personnel and union leaders? The test is, do their behaviors
affect my operation in any way? If they do, they belong on the list.

Now, put the names on that list into priority order, according to
impact severity, and, for starters, let’s see how we might approach
the group at the top of your list– your key, target public.

You can’t affect how they perceive you, or behave towards you,
unless you take the time to find out how they currently perceive
you and your business. Interact with several members of that
important outside audience, and ask a lot of questions. Have you
heard about us? Do you have a positive opinion about us? And
listen carefully for any hint of negativity such as inaccurate
beliefs about your product or service quality and pricing. Do
you notice other misconceptions about your business, or a
recurring rumor that needs to be confronted directly?

When you monitor individual perceptions this way, the responses
you receive allow you to establish your public relations goal.
For example, neutralize that rumor, or clear up that misconception,
or correct that inaccuracy.

But what good is that public relations goal all by itself? No good,
of course, until you know how you’re going to achieve it. And
that means you need a strategy. Since there are really just three
ways to affect perceptions or opinion, you must decide whether
the public relations goal can be achieved by creating opinion/
perceptions where there isn’t any, or by changing existing
opinion, or by reinforcing it.

And so, with goal and strategy all set, the real work begins. What
are you going to say to those individuals whose perceptions of
your organization you wish to alter? In other words, you need
a message that, in addition to being crystal-clear as to intent, will
be persuasive, credible and really compelling. And you must be
specific as to whether you seek to correct a misconception, an
inaccuracy, a rumor or a mistaken belief about the organization.

Every bullet needs a gun to fire it at the target. And the same goes
for your message. To mix metaphors, the “beasts of burden” that
will carry your message to the right eyes and ears among your target audience will be communications tactics. They include news releases,
letters-to-the-editor, speeches, newsletters, brochures, face-to-face
meetings, broadcast interviews and dozens of others.

In due course, you will wonder if you’re making any progress.
Best way to tell is to monitor members of your target audience
all over again. Ask questions similar to those you used earlier,
and listen carefully for indications that their perceptions now
reflect the corrective elements of your message.

Not enough movement in their perceptions? You’ll want to think
about increasing the number of different communications tactics
you’re bringing to bear as well as an increase in their frequencies.
And don’t forget to re-evaluate the factual basis and impact of
your message itself.

Your ongoing monitoring of perceptions among your key target
audience will begin to reveal changes in that opinion as time
passes. And that spells success in public relations.

end

Bob Kelly counsels, writes and speaks about the fundamental
premise of public relations. He has authored 245 articles on the
subject which are listed at EzineArticles.com, click Expert Author,
click Robert A. Kelly. He has been DPR, Pepsi-Cola Co.; AGM-PR,
Texaco Inc.; VP-PR, Olin Corp.; VP-PR, Newport News
Shipbuilding & Drydock Co.; director of communications, U.S.
Department of the Interior, and deputy assistant press secretary,
The White House. Kelly holds a bachelor of science degree from
Columbia University, major in public relations.
mailto:bobkelly@TNI.net Visit: http://www.prcommentary.com

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