Culture and Communication
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How Your Procurement Practices Affect Your Sales and Brand - By Sue Barrett
Selling and servicing across cultures is more common now than it has ever been. And as more and more of us come across international sales opportunities I thought it would be worth while looking at some of the challenges we may come across when trying to communicate effectively cross culturally in sales or other business areas.
In many of the articles I have written I advocate for open, honest, trust based relationships. And I still do, however being a direct, no-nonsense, tell-it-like-it-is person that is what I value most. Therefore, by contrast, I can often find indirect, seemingly non-committal, indecisive communication a real chore. ‘Just get to the point’ I hear myself say. Or ‘are you just saying “yes” to just be nice or do you really want to go ahead?” Aaggh.
I don’t think I am alone, however, in recent times I have really had to take a look at Direct vs. Indirect communication styles as we are quoting for some sales and service training in Asia. I have trained in Asia before, but I really need to be much more aware about the potential communication divide and the value different cultures place on Direct versus Indirect communication. Especially when I am putting relevant sales and service programs which are all based around effective communication.
For instance a well known company have located a main part of their internal services off shore. The people in this offshore team need to answer queries, solve problems and pro-actively deal with their Australian counterparts. While the technical aspects of the job are easy to train, the issue lies in how to equip these people with Direct Communication styles that suit their Australian audience. Some of us have seen Asian call centre staff being trained in the Australian vernacular i.e. G’day mate, etc. However it is so much more than that.
Tackling this issue is not easy especially given the cultural / communication divide. Understanding the core competencies and specific behaviours needed in the offshore team at each level is critical to gaining clarity and providing evidence as to the standards of work performance expected in each role would make a good start. Understanding the business and personal values shared by the people, in each country team, is also critical. These shared values can provide a link and bridge to connect with each other. Building a further bridge between different communications styles and cultural morays is the challenge.
This issue is one of the communication dichotomies which can cause problems between Asian and Western co-workers. Each of these styles has its own intrinsic, often unspoken, rules. When a person used to communicating under one set of rules is thrust into a situation where another set of rules is being used, it ultimately leads to frustration.
Frustration is what the company I referred to before is experiencing. You can try cultural training but unless it is backuped by direct behavioural interventions, shared values, links between direct and indirect communication and ongoing support then nothing will change.
I am no expert in this area, but if I am going in to train a team that uses Indirect Communication in their daily life and culture in Direct Communication approaches and techniques that are part of another country I had better sort it out fast. Here is some information I found as part of my ongoing study in this area. A great article I found really expressed some of the issues and options very well:
SOM@Work > Blog Archive > How to Communication with Your...
Some cultures, such as in the Australia, U.S., Germany and the U.K. generally value a direct style of communication. They like to “get down to business,” “cut to the chase,” and “get to the point.” They do not feel offended or shamed by the kind of direct statements that might be considered offensive in indirect cultures such as in Asia. In fact, when things are not stated directly, people from direct cultures (such as Australian co-workers) can become confused and frustrated, and might not understand the message at all. They are used to communicating with people whose mantras are “say what you mean, and mean what you say” and “let your ‘yes’ be ‘yes’ and your ‘no’ be ‘no.’” In these cultures, being direct is how people show respect.The author of the article suggests the keys to effective cross-cultural communication are to:
In cultures that use an indirect communication style, such as India, China, Japan, and other Asian cultures, it is very common to encounter situations where people communicate in a way that would not cause someone to lose face. Thus, communication happens indirectly. Messages are subtly implied rather than explicitly stated, and people are accustomed to reading between the lines for the message. Words such as “perhaps” and “maybe” are often code for “no,” since saying “no” could risk shaming someone. In these cultures, being indirect is how people show respect.
Those from indirect cultures think of their own style as polite and face-saving, and sometimes see direct communication as rude, blunt and overly aggressive. Those from direct cultures think of their style as open and honest, and sometimes think of indirect communication as “beating around the bush” and a sign that the communicator is trying to be difficult, shifty, or maddeningly vague.
Akio Morita (co-founder of SONY) once said that when Westerners “ask questions or express an opinion, they want to know right away whether the other party agrees or opposes them. So in English, ‘yes’ or ‘no’ comes first. We Japanese prefer to save the ‘yes’ or ‘no’ for last. Particularly when the answer is ‘no,’ we put off saying that as long as possible, and they find that exasperating.”
Each of us intrinsically feels that our style is the “right” style, and the other is the “wrong” style – but in the end, it’s not a matter of right or wrong, but of getting on the same wavelength.
- try to understand the rules by which people are playing
- play by their cultural rules as much as possible when we communicate with them,
- give them grace when they have trouble understanding and playing by the rules of our culture.
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How Your Procurement Practices Affect Your Sales and Brand - By Sue Barrett
About the Author: Sue Barrett
RSS for Sue's articles - Visit Sue's website
'Selling is everybody's business and everybody lives by selling something' so says Sue Barrett, sales expert, writer, business speaker and adviser, facilitator, sales coach, training provider and entrepreneur. Sue founded Barrett in 1995 to positively transform the culture, capability and continuous learning of leaders, teams and businesses by developing sales driven organisations that are equipped for the 21st Century. Since inception, Barrett has worked with hundreds of Australian companies challenging thinking to create compelling reasons and continuous learning pathways for people and organisations to develop their skills, knowledge and mindsets to create the shifts they want and ensure they are well informed and equipped for the sales journey ahead.
Sue is one of the leading voices commenting on sales today. Sue has a unique way of getting to the heart of the matter - she combines extensive knowledge, research, insight, and practical experience with a deep sense of compassion to bring forth a more enlightened way of thinking and participating in the world. This makes her stand out from the usual crowd of existing business commentators.
Her ability to distill complex ideas and relate them to life's everyday challenges and opportunities has audience members and readers leaving with a stronger understanding of "self" and how they can begin to achieve excellence through purposeful action. Presenting and writing on a wide range of topics about the world of 21st Century selling Sue's presentations and articles include sales philosophy and culture, sales leadership and coaching, sales training, selling skills, resilience, neuroscience in selling and more. Sue's articles are some of the most widely read in Australia and she is gaining a following overseas as well. Besides publishing on Barrett Sales Blog site, Sue has been the lead sales writer for www.smartcompany.com.au since 2007, and is also regularly published on other highly regarded publications such as Australian Anthill Magazine, Niche Magazine, Marketing Mag, Business Chicks, and Business Deals.
Click here to visit Sue's website.
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