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Entrepreneurs – Writing Your First Quotation And Not Sure What Goes Into It?
Written by: Lee ListerArticle Overview: You’ve got your new business up and running, you’ve done a bit of marketing and got your advert in the yellow pages. Now you’ve got your first request for a quotation for a large job – so exactly what does a quotation look like?
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Entrepreneurs – Writing Your First Quotation And Not Sure What Goes Into It?
You’ve got your new business up and running, you’ve done a
bit of marketing and got your advert in the yellow pages. Now you’ve got your first request for a
quotation for a large job – so exactly what does a quotation look like?
First of all congratulations your hard work is starting to
pay off. Start nu ensuring that you have
some headed paper with your logo and contact details on it. Your quotation should be quite short about 2 –
4 pages long and should consist of the following:
-
Situation:
Your understanding of the situation, current problem to be solved or work to be
undertaken. This can range from one sentence
such as “Paint the entire outside of the house at 123 Your Road, Sometown” to
several paragraphs that outline the situation.
-
Your Company:
An overview of how your company is the best to solve the situation. Again this can be from one sentence to a
couple of paragraphs depending on the type of quotation.
-
Your
Product or Services: Now we come to the meat of the quote. Here you detail what your products and
services are. Use bulleted format
wherever possible. Be specific and ensure
that you include everything requested or that will solve the problem. Include numbers of products and times for
your services as well as the end deliverables that you will produce. Ensure
that any timeframes are very exact as well as descriptions of your end
products. This can be as simple as “paint
all ways in marigold yellow” or as complex as “produce a 30-35 page report on
the profitability of your company after 20 days of business analysis.” If you are able to offer extras – here is
where you put them – but ensure that you detail that they are extras. At the end put the total price. Put a separate price for the extras so that
it is clear that they are extra!
-
Responsibilities:
Ensure that you detail who supplies what, when you will be doing the work, who
is in charge on site etc.
-
Validity:
Give a time period that a quotation is valid. This ensures that you don’t lose
out if prices go up over time and that your staff are available when the work
is required. It also allows you to fit
your work into your schedule of work.
-
Payment
Terms: You should detail when you
expect to be paid and how – such as “30 days after presentation of invoice” or “on
presentation of document X”.
-
Terms and
Conditions: This should be a standard form that sets out your terms and
conditions under which you are working. You
should take legal advice on this.
Good luck.
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About the Author: Lee Lister RSS for Lee's articles - Visit Lee's website  From an early age she began an unparalleled journey through business consulting that continues to span across the UK, USA, Europe and Asia. She has consulted for a considerable number of companies all over the world. Specialising in business change management, start up consultancy and trouble shooting. Lee's experience in marketing and internet marketing is also keenly sought after. She is a prolific published writer of books, ebooks and articles and can easily be found on major search engine and Amazon. Her books include: FastTrack Bid Management, Proposal Writing For Smaller Businesses, How Much Does It Cost To Start A Business, Entrepreneur's Apprentice and a series of Start My New Business books that do as they say in the title! Her major web sites are: Click here to visit Lee's website   How Tender Writing Services Win You That Bid Entrepreneurs Increase Your Sales With Just A Little Extra Effort Entrepreneurs Getting Your Plumbing And Heating Business Better Known A Magazine How Do I Get It Established Entrepreneurs How To Project Your Corporate Identity |
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