Control your email and phone calls - simple strategies that really work
|
| Tweet |
|
Free PDF Download Ditch the New Year's Resolutions! - By Shona Partridge |
Too many phone calls and e mails can stress out a solo professional. Follow the practical tips in this article to help get you out of overwhelm and regain control of incoming interruptions. One easy way to avoid unwanted telephone interruptions is to install a separate office line, leaving the home phone on answer phone. Of course, make sure those who need to, know how to contact you in an emergency.
If you have small children, train them not to answer Mummy's office phone, or they may tell that brand new prospective client that Mummy can't come to the phone right now as she's in the loo!
I know it's hard to do, but if you're working to a deadline you may choose to put the office phone on answer machine some of the time. It can be a scary thought as you may worry you'll miss an important call, but sometimes circumstances may dictate this. Just make sure you return calls within a reasonable time. And why not turn off the ringer on the office phone at the end of the day?
When I call someone I always ask if this is a good time. Unfortunately most people don't ask this question at the beginning of a call. However, you can take the call, get the gist and then agree a time when you will call them back. Even if we do pick up the phone we don't have to get embroiled in a long call if it's not convenient.
Also, caller display can be a great boon. At least some of the time you'll have advance warning of who's calling and can decide whether to pick up or not.
Choose whether you will use a mobile or a land-line as your main method of taking calls. Because I am mainly home based, I use a land-line for my business and am very sparing with who I give my mobile number to. A friend of mine who's a Personal Fitness trainer does the opposite as she's out and about most of the time. Having one main phone really can reduce stress!
E-mail is probably the top distraction for home based business owners who spend a lot of time in front of their computers. In an ideal world, I'd recommend checking e-mail three, or at most, four times a day. Apparently, each time we are interrupted in a major project it can take as long as 20 minutes to get back to the level of concentration and involvement we had when we were interrupted.
Filter your e-mail for spam and create separate folders for each "stream" of e-mail. Turn off the "ping" that says there is new e-mail and set your e-mail preferences so that you only get e-mail on demand. These two actions alone could save you hundreds of interruptions every year.
Be very selective about any e-zines you subscribe to and consider having a maximum number like a top 10. I used to subscribe to far too many and then worried I might be missing out on something as they piled up unread. Cutting right back has felt really liberating.
The bottom line: Remember, we are in control of dealing with incoming phone calls and the e-mails that are allowed into our in boxes. Use voice mail and the delete button on your computer!
Related Articles
Home
> Women-Entrepreneurs
> Shona Partridge
> Control your email and phone calls simple strategies that really work
> Google +
|
Free PDF Download Ditch the New Year's Resolutions! - By Shona Partridge |
|
About the Author: Shona Partridge RSS for Shona's articles - Visit Shona's website Get your FREE BUSINESS SUCCESS KIT at http://www.womenmeanbusiness.co.uk At Women Mean Business, Shona Partridge teaches women entrepreneurs how to grow their businesses using the power of PR and Marketing. Shona is the author of the CD and workbook program "Self Belief for the Self Employed: How Boosting Your Confidence Can Boost Your Business" and creator of the business building program "Marketing Mastery - 12 Key Steps to Success." What you'll find at http://www.womenmeanbusiness.co.uk are coaching and training programs designed with you in mind. The key areas covered are Marketing, PR, Writing Skills and Confidence Building. Make your PR and Marketing work better by learning the skills to do it yourself. We'll also help you build your confidence so you take more action. Working with Women Mean Business you'll know what to do and how and when to do it so you can build a business that you'll love! Visit the Women Mean Business website for more information and to get your free copy of the Special Report "Marketing Mastery - 12 Key Steps to Success." You'll also get a free subscription to our regular newsletter full of tips and articles to help you run a more successful business and updates on when we run free business building teleclasses. Click here to visit Shona's website. Control your email and phone calls simple strategies that really work Ditch the New Years Resolutions Get clear on your niche claim expert status and get more clients 7 KEY STRATEGIES TO BOOST YOUR BUSINESS CONFIDENCE BOOSTERS |
Related Forum Posts
Share this article. Fund someone's dream.
Share this post and you'll help support entrepreneurs in Africa through our partnership with Kiva.
Over $50,000 raised and counting - Please keep sharing! Learn more.
Trending Articles
|
|
|
|
|
|
|
|
|
|
|
|
Like this page? PLEASE +1 it! |
Newsletter
Get advice & tips from famous business
owners, new articles by entrepreneur
experts, my latest website updates, &
special sneak peaks at what's to come!
Get advice & tips from famous business
owners, new articles by entrepreneur
experts, my latest website updates, &
special sneak peaks at what's to come!
Popular Articles
Can you be transparent in Social Media A PI QA
Manifesting With the Law of Attraction
Writing Your Lust-For-Life List
Can you be transparent in Social Media A PI QA
Manifesting With the Law of Attraction
Writing Your Lust-For-Life List
Suggestions
Email us your ideas on how to make our
website more valuable! Thank you Sharon
from Toronto Salsa Lessons / Classes for
your suggestions to make the newsletter
look like the website and profile younger
entrepreneurs like Jennifer Lopez.
Email us your ideas on how to make our
website more valuable! Thank you Sharon
from Toronto Salsa Lessons / Classes for
your suggestions to make the newsletter
look like the website and profile younger
entrepreneurs like Jennifer Lopez.






