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Don't shred potential via disorganization

Guest post by: Valerie Simpson

Article Overview: Learn some simple way to increase your productivity today!

Don't shred potential via disorganization

You might think, "Why would I need to hire someone just to tell me how to take out the trash?"

The answer might be that sometimes it takes an uninvolved observer to point out the messes that need to be cleaned up. Valerie related a story about a man who was a new hire at an office where she worked.

The man needed to use the copy machine but was unfamiliar with its operation, so he got in line behind a couple of people and asked the guy in front of him to assist.

After handing the guy his documents and turning away, he turned back some moments later and asked how long it would be before his copies were ready.

The guys says, "Beats me, this is the company shredder."

I guess that story was to illustrate how a simple mistake caused by disorganization could cause a major problem with your company.

Valerie Simpson went on to offer suggestions on setting priorities, organizing workstations and prioritizing your inbox.

She noted that most people have trouble with e-mail management. Making sub-folders and using rules wizards for auto-distribution can cut lots of time.

Valerie Simpson says we should clear our work area every night. "You feel more organized if you don't have leftover stuff on your desk from the day before," she said.

A simple thing like organizing desk to be right-handed or left-handed is often overlooked by many of us. Being in the correct working set-up can make a difference of up to 50% increase in your productivity. She says it also makes a big difference in your energy flow to have your office desk arranged properly.

It's best to arrange your desktop files in a series of colored folders representing categories like to file, to read, urgent, and bills due.

She uses a pile tray with what she calls "The D-Fat system." Folders are labeled, Delegate, File, Act, and Toss depending on their purpose.

Valerie Simpson suggests it's best to label a file folders with the first thing that comes to mind. She says it is best not to spend a lot of time trying to decide what a file should be named because oftentimes you end up going back to the first thing that came to mind.

A handheld personal digital assistant is one of her main tools because it is small and can hold a lot of data.

Valerie Simpson not only assists clients with organizing business but also does organzing in bedrooms, closets, pantries and garages.

She also helps clients manage time most effectively through her time management coaching.

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