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Watch the Pennies (Part #2)

Guest post by: Betty Penny

Article Overview: Sometimes an internal review of office spending habits can save you some dollars. Is there a dedicated day in the month that your office does the purchasing or is it whenever you run out of supplies? Invoices from suppliers should be reviewed for surcharges, shipping and handling, which can add up to quite a bit if you order more than once a month. One suggestion might be to have a designated person in charge of supplies and ordering, which can also help you control your costs. Here are some more money saving tips to add to your list:

Watch the Pennies (Part #2)

In my last article we looked at ways to reduce costs; this is a continuation with some ideas about being resourceful to save money. Sometimes an internal review of office spending habits can save you some dollars. Is there a dedicated day in the month that your office does the purchasing or is it whenever you run out of supplies? Invoices from suppliers should be reviewed for surcharges, shipping and handling, which can add up to quite a bit if you order more than once a month.

One suggestion might be to have a designated person in charge of supplies and ordering, which can also help you control your costs. Here are some more money saving tips to add to your list:

1. Use refillable cartridges for your printer. Be sure that refillables will not negate the warranty on your printer. Buy a reputable brand. Find recycled laser toner cartridge dealers in the Yellow Pages under “Computer Supplies and Accessories”.

2. When replacing office supplies and accessories, look for imitations of brand names. The quality is usually acceptable but the price is less.

3. Recycle paper by using the blank side of previous used paper in the photocopier for interoffice memos.

4. Look at purchasing second hand office furniture and equipment as an option. There are office supply stores that sell new and used and you can often buy entire office suites at a fraction of the cost of new. Check daily papers for auctions. Check the want ads. If you are buying electronics and decide to go “used”, remember “It’s Buyer Beware”.

5. Save on postage and long distance charges by using email to both correspond and to send files.

6. Consider using plain white envelopes instead of fancy imprinted ones. Many computer printers allow you to feed envelopes so that you can still have a professional looking return address printed.

7. In the beginning, create you own business cards on your computer and print them in lots of 10. This allows you to experiment and redesign as the focus of your business changes and you gain experience.

8. Become familiar with all the wonderful information available on the Internet. Many business publications are available on line for free. It is also a tremendous source for research.

9. There are inexpensive places to legally get software you need. Most people make the mistake of buying huge expensive packages that do more than they will ever need. Certain websites allow you to download legal clones of those packages for FREE.

10. Entertain clients with 2-for-1 restaurant coupons. Remember to pay the bill at the counter and away from your client!

11. Take advantage of co-operative advertising, such as sharing the cost of a newspaper advertisement with a complementary business. This has always worked well for real estate agents and mortgage lenders. Develop a marketing campaign that incorporates these complimentary services and shared costs.

Remember if you get into the habit of recycling, reusing and taking care of the pennies, the dollars will take care of themselves!

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Article Tags: money saving tips, pennies, spending habits



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