The 5 Secrets of Effective Multi-Tasking

Multi-tasking is a way of life for many, while others try to avoid doing more than one thing at a time. For some of us, it is something we must tolerate in order to maintain some sense order and accomplishment in our daily lives. By definition, multi-tasking is simply the action of completing multiple tasks at one time. While most of us perform ineffective forms of multi-tasking, only effective multi-tasking can improve work flow and create efficient task completion. Effective multi-tasking takes prioritization, focus and adaptability, and provides a sense of order and control.

You probably realize that your success is riding on your ability to maximize your time and performance to the highest optimal point possible. You can only handle so much in any given 24-hour day and unless you've found a way to add more time to the clock, you have to do more in less or the same amount of time without running yourself into the ground. We all have 168 hours in the week and it's all about how effectively we use the time we have.

The five principles outlined below are not difficult, but they do take discipline - and that's what efficient multi-tasking comes down to. Multi-tasking shouldn't make you feel like you're in the middle of a cyclone; there is actually a way to apply effective multi-tasking principles that will help you keep your sanity AND add time to your day. Here are five secrets of effective multi-tasking:

1. Give your full attention to the task in front of you

2. Setting specific time frames for task completion

3. Becoming effective at switching gears within like/similar activities

4. Prioritizing high pay-off and low priority tasks

5. Honor thy calendar

The first 4 items listed are components of item #5, so let's review the base of each principle first.

Honor thy calendar!

Effective multi-tasking also relies on effective time management and that means, whether you like or not, working from a calendar. Without having to keep everything in your head, complicating your already busy life - you can write it down and let it go to some extent. You don't have to stress about forgetting it because it will be in your calendar. Honoring thy calendar can actually provide a lot of relief and control in your life. Try it. You will be glad you did.

Calendaring may take some getting used to, but it really does make your life simpler by maximizing time and performance. You will feel in control of your life and enjoy it even more. With improved efficiency and great time management you will get more done in a shorter amount of time - all with less stress.