Multi-tasking can sometimes have a bad rap. It has been said that multi-tasking in any form is something you should never do, but as an entrepreneur, itís almost a daily necessity. Your life and profession are under constant reprioritization, thatís the nature of being an entrepreneur. Donít be intimidated by the rumors; multi-tasking can be an effective way to handle your workload. Below are several tips for effective multi-tasking.
Traits of Effective Multi-tasking
- Group like tasks together
- Create a to-do list
- Defined goals with the end result
- Budgeted time/schedule
- Remove distractions
- Undivided attention and focus
Thereís a huge difference between effective multi-tasking and cramming unrelated tasks together. Donít help your child with Algebra while performing market research; donít feed your baby while writing an article, and donít play with your puppy while talking to a client on the phone. Only group like tasks together; for example: start the laundry then go for your 30-minute run. Put the wash in the dryer, then take a shower.
Effective multi-tasking for entrepreneurs is all about having a system in place to handle tasks with efficiency. First, you need to create a To-Do List; this will help you to see the big picture of the dayís duties and help keep you on track throughout the day. The goal is for the To-Do List to help you prioritize the ďmust doĒ tasks and complete them before the deadline.
That brings me to my next point; multi-tasking for professional and personal tasks should be handled in the same manner for entrepreneurs, because time is always of the essence. It is about being the most efficient and productive, 24/7, because your profit, or lack thereof, is always directly affected by your personal One of the best tips for effective multi-tasking is to set a deadline for when these tasks need to get done. Being reminded of the goal that you are working toward will help motivate you to work with the greatest efficiency and within your deadline. Whether the motivation comes from money, the excitement of achieving a goal or the benefits of the end results, it makes no difference, as long as it motivates you to work with the greatest focus.
Working in Blocks of Time
Another top tip for effective multi-tasking is to work in small time blocks. Choose two or three relevant tasks and give yourself a small time block to achieve each task. Letís say you must call back five prospects. Allot 30 minute blocks to return the calls and speak to each prospect. Do you see how much easier it is to manage each time block individually with specific activities, as opposed to 2 whole hours for all calls? Completing similar activities together is more efficient and saves time from having to start and stop different activities. Itís easier to focus and perform with the greatest efficiency when you have one task to complete in a small time block. When possible, working by phone appointment and personal appointment is the most effective.
Multi-tasking for entrepreneurs need not be a difficult process, just follow these simple steps to group like tasks together, establish realistic deadlines and remove distractions for greatest focus and efficiency. These tips will give you a sense of direction in approaching all of your responsibilities with a strategic mindset. When we make minor adjustments to what we do, it can have a big result on the outcome. Sometimes it is the thing that seems simple. The key is to consistently do them to achieve your desired results.