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Staying Clutter-Free - Organize For Productivity, Profit and Peace-of-Mind (Part 5)

Staying Clutter-Free - Organize For Productivity, Profit and Peace-of-Mind (Part 5)

At this point, we have made clutter disappear. Oh, what a relief! We no longer worry about finding a piece of document when we need it. If only we could keep this state of affairs. Relax! It's going to be a lot-lot easier, than this, not entirely painless, big clean-up, which is now behind us. This was an investment, which will now pay dividends day-in-day-out, year after year.

Let's turn our attention to ensuring that we never again find ourselves surrounded by paper-piles and lost in clutter. How, then, do we stay paper-piles-free?

Staying paper-free (and I'm not yet referring to paperless, merely suggesting no visible paper clutter) - are you sitting down? - should only take a few minutes a day. Sounds too good to be true? Let me explain.

  • The goal is an empty in-basket each and every day.
  • You receive new (paper) mail every day. Five? A dozen? Probably not much more.
  • Review them at a designated time of the day.
  • Decide what, if any ACTION they require.
  • You will only DO (immediately) those actions, which require < 2 minutes. (This is the first step of the 4D process, to be described in a separate article.)
  • Is there a longer document, which will take > 2 minutes? You can decide to read it later. DEFER it, not now! That will be an action, too. In that light, shall we say, 3-5 minutes to decide on the disposition of your papers?
  • Remember, you have an effective filing system. You file away what you need to keep for further action or later reference and toss the rest! Another 2-3 minutes.
  • Enter the actions into your Calendar and/or To-Do list. If it's not in your calendar, there is a good chance it will not get done!
  • You may choose to do the actual filing of documents now, or defer this task to your "To be filed" Action folder.

You have a clean desk. Your documents are resting in a place from where you can retrieve them at the click of a key word. Actions are noted in your calendar and/or your To-Do list. Everything is neatly out-of-sight, but not out-of-mind. Not only is your desk clean, your mind is also at peace. You can focus on your business.

Now, for the most important part: Do it only once and you'll be back where you started, in no time. Therefore, do this every day! Develop it into a habit. Science proves that if you repeat a certain action 17-20 times, it will become a habit. So, is your day going to belong to the clutter around you or will it be a productive one? The choice is yours.





Staying ClutterFree Organize For Productivity Profit and PeaceofMind Part 5 - To learn more about this author, visit Alex Revai's Website.

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Anne Barr
Anne Barr has over 26 years experience in sales and marketing, six years as a franchisee. She has assisted over 367 business owners and purchasers to achieve their goals in career change, transition and exit strategy. She holds the designation of Certified Franchise Executive from the International Franchise Association, Certified Business Intermediary from the International Business Brokers Association and Board Certified Broker from the Texas Association of Business Brokers. Anne is active in professional organizations, networking groups and volunteers for non-profit entities. As owner/operator of four successful businesses, Anne has proven people skills and enjoys helping clients find the right "fit" in business ownership. Visit www.FranchiseOpportunitySpecialist.com for more information about me and my company. - Visit Anne Barr's Website

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Alex Revai
(Visit Alex's Website) Alex Revai, President of Productivity Solutions, is a professional organizer, who helps business people improve profit, productivity and peace-of-mind. An engineer by training and a seasoned business manager with over 30 years of high-tech industry experience, Alex considers himself primarily as a problem-solver. His passion is to teach individuals and organizations about best practices, systems and processes in order to restore sanity (and productivity) to our increasingly crazy, artificially accelerated, all work - no life society. Alex is a mentor, a coach and a trainer, who provides works hops and seminars, consulting, as well as hands-on services. Alex is a member of the Professional Organizers in Canada (POC) industry association. Alex may be contacted for a complimentary needs assessment and consultation. Tel.: 416-272-6972 email: arevai@productivity-so lutions.com web: Productivity Solutions P.S.:If you reprint or quote any articles, please provide full credit to the author.

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