Internet Users Hbk - Chapter 11b Managing Your ONLINE Business

Chapter 11B. Managing Your ONLINE Business

11.5 Managing Your Time and Communications

Time is a precious commodity, especially if you are starting your online business part-time. Use it wisely and productively

Chats and Skype

Just like the job offline, some of your associates just to love to mingle and talk, Great for building relationships, but is the relationship productive, will it add to your financial bottom-line.

Chats are also a great diversion and relaxing, but can eat up your time and take your away from your objectives

Skype is probably one of the best online VOIP solution offering message, telephone and video. Great to for building relationship, directly answering questions and perhaps training with your sponsor or downline. I use it sparingly and don’t leave it on. If one, you keep getting popup for so and so ins online.


I should have been paying more attention to this chapter as I will discuss later. Managing your email is a large part of managing your business after you have everything setup.

What to do when email that you want keeps showing up in your junk mail, instead of your regular mail folders? We have spent some time talking about scams and spam mails, but when you are in business you need your mail, when you are sending mail, you want it to get to the other party.

What is Whitelisting? How do you dispose of the spam or junk mail that is overloading your junk mailbox and inbox?

Why are most sites now recommending the use of Gmail; its advantage and disadvantages?

What is Whitelisting?

A Whitelist is a list of e-mail addresses or domain names from which an e-mail blocking program will allow messages to be received. E-mail blocking programs, also called a spam filters, are intended to prevent most unsolicited e-mail messages (spam) from appearing in subscriber inboxes. But these programs are not perfect. Cleverly crafted spam gets through, and a few desired messages are blocked.

Most Internet users can tolerate the occasional unsolicited e-mail advertisement that a spam filter misses, but are concerned by the thought that an important message might not be received. The whitelist option is a solution to the latter problem. The list can be gradually compiled over a period of time, and can be edited whenever the user wants.

Some spam filters delete suspected junk e-mail messages straightaway, but others allow the user to place them in a quarantined inbox. Periodically, the quarantined messages are observed to see if any of them are legitimate messages. This option is used by some Web-based e-mail clients in place of, or in addition to, a whitelist.

How to Whitelist Your Emails

The Terms and Conditions of most traffic sites state that you must “Whitelist” their email when you join their site.

In other cases, some information or emails that you want to receive may wind up in your junk mail; Whitelisting, or Safelisting is a method of identifying and ensuring that you receive the mail that you want.

All this self-policing for spam is great, but affects us as well as the spammers. More and more sites, especially free Traffic sites with their volumes of advertiser’s email that they out only to have it blocked or sent to junk mail. Many sites now post the following message or otherwise complain about their problems with Yahoo mail getting through to their customers.

Please open a account to sign up as more ISP's are bouncing Ads.

If you use other than Gmail, then see your email provider for Whitelisting instructions.


From your junk mail folder, click the email and click the “NOT SPAM” tab.

To have future emails from the same originator go directly to your INBOX, click the email and go to the “MORE” Tab.

This will bring an up a drop-down menu, Select “FILTER MESSAGES LIKE THIS”.

A new screen will show your selected email and others from the same source.

Click “NEXT STEP” which will bring up the CREATE FILER screen.

Select “NEVER SEND IT TO SPAM” You can apply of all message if there are any.

Finish by clicking CREATE FILER”

What Is A Blackhole List?

A Blackhole list, sometimes simply referred to as a blacklist, is the publication of a group of ISP addresses known to be sources of spam, a type of e-mail more formally known as unsolicited commercial e-mail (UCE).

The goal of a blackhole list is to provide a list of IP addresses that a network can use to filter out undesirable traffic. After filtering, traffic coming or going to an IP address on the list simply disappears, as if it were swallowed by an astronomical black hole. The Mail Abuse Prevention System Real-time Blackhole List, which has over 3000 entries, is one of the most popular blackhole lists.

Gmail Accounts


Gmail is FREE and you can open multiple accounts. Many list builders require that you have at least two accounts, one for admin type mail and one for advertising mail. Go to All of your Gmail accounts can easily be imported into Outlook. Gmail will retain all of your email, BUT see disadvantages


You cannot do sorts, and search results seem to vary from the messages in Gmail from those imported in Outlook. You cannot query junk mail. I prefer the features offered by Microsoft Outlook at this time. However that are some other good ones, try a Google search for your choices.

TIP: Since Gmail will retain all of your email, then anyone that hacks your Gmail account, which happened to me, will have access to all of your user ID’s and passwords; See Also Google Dashboard


Print and maintain an offline file of all accounts, add to RoboForm. Search for User Id and Password emails, and delete them from your Gmail history.

Change your passwords and Id’s frequently. Use different passwords and IDs on your financial and personal accounts

TIP: You can delete from Gmail, but you must also delete from Google Dashboard.

TIP: Emails that are caught in the Gmail junk mails folder will not get through to your or Microsoft Outlook, so access your Gmail Junk Mail folder to screen the emails; move the ones you that your and or need to your inbox

Do as “I Say” and Don’t “Do as I Did”

My Two Big Mistakes

Where the signup traffic or list builder site did not offer 2 links, I used my primary email for all mail from that site – Dumb!

You really receive very little admin mail except, perhaps, for a promos code, your login, etc. So put all of this site mail into your list account. Once in your primary or admin email account, you have to load the login page and reset your email account to your list account. Slow and Painful, but necessary. Try to keep your Primary account clear of unnecessary ads.

I didn’t dump my trash as often as I should have

Great idea; get a list account so you can keep your primary account free and clear. However, your list account fills up with emails that need to be read or dumped. My mistake, dumpling let’s say all the solo ads.

Doing this puts them in Trash which also must be dumped. Google says it dumps all trash over 30 days old, it my case something went wrong and I wound up with over 600,000 emails.

Google cannot handle such volume so when you try to clear your trash, you receive a variety of (seemingly random) error codes and retrying until finally it locks up your account with a 502 error which temporarily shuts own your list account. As a result of the shutdown, your mail bounces while the account is locked.

Further to this, if you do a search in trash for just one account to try and delete all mail from that account, Google will find the result, but they cannot be deleted. For example, we want to try to delete all ads for “safelister”. You search for safelister in your trash and then select all for delete, once again you receive a variety of (seemingly random) error codes. But instead of locking up your account with a 502 error, the process ends with all “all messages have been moved to trash” – which is where you started.

Google Responds

The Google Team

Important, yes mainly because it was sent directly to you. Our engineers have been working hard to make improvements to Gmail, including the issue you described. Please only respond to this message if you are continuing to experience further difficulties.

Thanks, but of course I still have an issue, I have to delete 500,000 emails 50 at a time, and that doesn't count my inbox where I will deleting another 500,000

TIP: Create a minimum of two Gmail accounts: Keep your primary account clear of advertisement by directing all such to your list account. You will continue to receive spam.

Move the Trash Folder up under Spam and regularly dump your trash for both accounts

All I Want To Do Is SEND AN EMAIL And Make Some Money
I have to admit, it is getting tough even for the Good Guys to get email through the spam blockers. We introduce Spam and spam blockers her, but see the next chapter for more detail. You will quickly note from the following that almost everyone knowingly or unknowingly violates some aspect of the spam guidelines.

For example, look at one of my advertising programs: BuzzBee Advertising email guidelines:

Buzz Bee Mailer

You can use this tag: ~fname~ to call up the member’s first name in the email.

To keep emails from bouncing, please cloak your URL with a service like or The reason for this is many of the URLs being promoted are often BLACKLISTED by many ISPs. Please comply with this request.

We take SPAM very seriously, if we receive a complaint, we will follow through, and the member whom is spamming will be deleted and banned permanently.

No HTML please. No adult, offensive or illegal ads

The Spam Hunter 1.0 program

COPY AND PASTE A MAIL YOU WOULD NORMALLY SEND OUT ON OTHER SITES. You will notice under the subject and the body that it will tell you words or phrases in your mail that should not be there. These are words that you need to change to keep mails getting through.


Yes it is a bit more work but when you compare the numbers you will see far more clicks and that means more mails getting through.

TIP: keep it short and sweet.

When you click your mouse outside the edit boxes the hunter goes to work. The Following are spam words you are not to use if we find you are trying to get around it by adding dots and dashes we will delete your mail and risk losing your account.

You are not to discuss ANYTHING to do with making money in your mails. Leave that to the site to sell for you. Your job is simply to get people to click your links. Buzz Bee

The Following Words Are Not To Be Used In Your Headlines


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Yes it is a bit more work but when you compare the numbers you will see far more clicks and that means more mails getting through. Buzz Bee


Many sites expect you to login or read mail to keep your account active. Some offer a vacation mode which will keep your active, but relieve you of the daily email traffic. Most require you to login in to re-post your ads for the day, as the ads are only good for 24 hours.

If you are trying to make money off these sites, rather than just use them to advertise your products; then you need to surf their site, some require you to surf “x” number of sites per day to earn from your downline or to post your ad. Joining one site often leads to joining another and another, until there is no way that you can keep up and read all the mail, or surf daily.

This Free Service site has been banned by many traffic sites; but maybe there is a message there. I just want you to be aware of it, what does and how it might impact or benefit your business and good selves.

How to Reduce Your Email Overload

Consider this; you now have some programs and you have joined a few advertising sites to promote your business. By now, you are now receiving emails; lots of them, both junk and intended. How to manage all these?

Some of your mail will wind in your regular account while others from the same source will be in your junk folder. If you use free traffic sites and safelists for your advertising, then you will be quickly overloaded with email to read just to earn credit for your own ads. First, unless you have no life at all, you will never keep up. Remember the 1,400,000 story above! The best you can do is try to visit each of your sites once in a while, surf a little, manage your credits and read some of their emails.

TIP: If you have a particular site or probably several that you want to use daily, then you can monitor your junk mail for those sites, and have them filtered to your inbox. See Whitelisting instructions’ above. Remember, if you are using Microsoft Outlook and perhaps others, email links for credit will not work while that e mail is in your junk mail folder. Move it to your inbox

Once you sign up for these various traffic sites, the mails keeps coming, unless shut them off by going on vacation. Your terms and conditions of the site say that you are willing to read others members email, in exchange for posting your own ads, banners, etc.

With so much email coming in each day, you need a methodology to deal with it, since obviously you will never keep up. As I said, I joined many programs for evaluation; some of the “confirmation email” will show up in my “junk’ mail folder, perhaps before you have “whitelisted” the source.

Further, I may not remember the site names or the source, because some of these jokers don’t make it easy for you; i.e. Site “XXXa” email will come from XX@xx .xx, or a person you never heard of. So then you are stuck with who is XX@xx.xx and is this Site one that I wanted?

Still others send email like confirm your site, when you never signed up in the first place

TIP: Start With Your Primary eMail Folder. Search for the Keywords: Welcome, Admin, Support, Confirm, Activate, Validate and Password. Check the junk mail folder for others

From your search, take the action required to activate your new accounts.

Save the settings, User Id’s and passwords to RoboForm and print the emails for your files. Since you have completed the action required on these emails, they should be deleted

Search the remaining emails by site name. You can then delete all email from that site or Click 1 or 2 or all to get the credits you need, and delete the balance. Some site offer promotions, promos codes, others warn you if you site credits are running low. Most of the traffic sites require you to log in daily to post your ads.

TIP: If you really want to reduce your Inbox and Junk Mail boxes and start over because you went on vacation, took a break, or whatever; then Search for “solo”. This will cover the majority of your traffic exchange mail. Delete them form the primary folder and then remember to delete your Trash. I had over 300,000 emails in Gmail with “solo”.

Spammer Keywords

The scammer/spammers are perhaps younger and smarter many of us as they now use the same keywords that we use to sort our email; Welcome, Admin, Support, Confirm, Activate, Validate to flood our emails by using the words in the From list or the Titles

Spammers Create New Problem

You have been waiting for that “Never to be received Support or Admin Email”, but when you do a search for “support or admin” you will likely find several scammer/ spammer ads trying to sell you on another site. A search for Password and you will get scammer/spammer ads: Click her to activate you password and site. However, these may very well be emails for sites that you never requested to join in the first place.

11.6 Activating New Sites

If you are old and slow like me, then there may be an “activation” email that you have requested but overlooked. When your click on the link, the link has expired and so has your request.

TIP: No Problem. Edit the link in your browser to the base or home page, sign up again, and then wait for a new email with your activation link.


Founder/Director The Internet Crime Fighters Organization

Partner/Founder The ICANetwork A Web3.0 product and service provider

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