Finding the time and place

It can be said of many businesses that it is the paperwork that can kill

you. Losing documents, misplacing orders, inconsistent data bases are all

detrimental to your business. And sometimes we can feel like we are

buried in paperwork- GST and PST returns, taxes, accounting,

correspondence and yes, the paperless curse of email! These can also

be great time wasters as well.

It has been said that North Americans handle more than 13,000 pieces of

paper every year and that 9.5 million hours collectively are spent looking

for lost items. How does anyone get ANY business done?

Time management and office organization are two of the most important

things you can do at the beginning and at the end of the week. These

are not subjects that many of us take in school- it is just assumed that

we instinctively know how to do it. And many of us are afraid to admit

we just can’t get it together. So where do we begin?

The first thing you need to do is to get a day planner that is big enough

to write absolutely everything in. Small pocket sized day-timers will

never hold all the detail you need to remember for one day. At the end

of each day- list the most important things that you need to do in you

planner, allowing enough time for each item. Try to get them done at the

beginning of the day- it helps you to feel more productive- and you

actually get more done with less stress.

Try to do get a few small jobs out of the way first- again your list gets

shorter much faster and that is encouraging!

If you have a large paperwork project to do-turn off the ringer on your

phone and close your door.

Set a specific time in the day to return your calls. Have this information

in your answering machine message. “Thank you for calling..etc…..I

return my calls daily between two o’clock and three o’clock- please leave

the best number to reach you at during this time” is a great message to

let your clients know when you will return their calls.

A place for everything. Sometimes it is hard to decide where to file

something- or where to put it when you are finished with it. If it does

not fit in a specific file- create it’s own file. No one said you could not

have a file that says ‘not sure where to file it’. Make sure to put items in

the place where you use it. A stapler by the printer- stamps by the

envelopes. This can save a lot of time.

Clear your desk off at the end of each day. If you have extra stuff- put

it in a to do file that you get out of the file cabinet first thing in the

morning. A clear desk makes you feel like you want to work.

Finally for you road warriors- if you book appointments- allow time for travel. And be sure to book appointments that are in close proximity to each other on the same days if possible. " Like this article? Sign up here:JOIN OUR NEWSLETTER list that offers more of these tips, coupons, inspiration and education that will help you propel your business to the next level


Mandie Crawford is a marketing expert, business coach, trainer and motivational speaker who was recently awarded Calgary Business Woman of the Year for her contributions to the business community.

Mandie also has skills and expertise in providing high quality guidance in time management and system implementation for small a medium sized businesses. Her passion as a business and professional development coach is to helps women recognize their value and self worth.

She is the Preside...

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