What You Need to Know Before Hiring Your First Virtual Assistant

The first time I hired a virtual assistant I felt a little self-indulgent. Do I really need an assistant? Isn’t that just something for CEOs of big corporations.

We let me tell you, I am so glad I decided to be ‘self-indulgent’ because it was the best thing I could have done for the growth of my business.

Virtual assistants can be a lifeline for some businesses. When you get into the day-to-day tasks of running your business, you are left with very little time for the meaningful tasks, money making tasks.

But if you were to hire a virtual assistant to manage tedious, everyday tasks like scheduling, bookkeeping, and even social media management it gives you more time to work on your business instead of in your business.

Can you image how much more work you could get done every day if you didn’t have to worry about scheduling your social media posts, doing research for new projects, creating pretty graphics for your blog posts, or chase customers up for overdue payments?

Before you decide to hire your first virtual assistant, here are 4 things you need to know beforehand.

1: The job specifics

What are you looking for in a virtual assistant? What are you going to have them doing? Get together a list of tasks you expect your virtual assistant to do every day and cultivate a thorough job description. Make sure you list any requirements they need. Do they need to meet a certain degree requirement? Do they need to have access to a certain kind of software? Make the job specifics known upfront in the job description. Also, determine what kind of boundaries your virtual assistant will need to follow for later. Are there certain tasks that they are not to touch at all?

2: The rates and hours

This goes hand in hand with the job specifics, but deserves its own category for a number of reasons. The rate which you pay your virtual assistant depends on what you can afford, but keep in mind that different pay rates will attract different applicants. If you are looking for a true professional with a lot of experience, they may be looking for a higher pay rate from the get go. Make sure your applicants understand the rates and method of payment upfront. Also make sure what hours you expect them to work is obvious upfront. When hiring virtually, you may have to contend with different time zones and assistants that might not be awake when you are. This is something to keep in mind.

3: Where to hire

There are several websites dedicated to helping businesses hire virtual assistants specifically. Websites like Get Friday and Ask Sunday make finding a virtual assistant very easy. Both sites are dedicated to virtual and personal assistants, so finding qualified applicants would be a simple task. Other websites like iFreelanceand Fiverr focus on hiring freelancers. This gives you more variety in what you are looking for than just narrowing the field down to virtual assistants. My preferred method of hiring a new virtual assistant is through a referral. Ask people in your circles if they have hired a virtual assistant that they would recommend.

4: Evaluation standards and assessment

How are you going to assess your applicants? Create a test of sorts as you write your job description. What kind of standards will you hold your applicant to? How do you expect them to meet those standards? This assessment you create should include several interview questions to determine how well applicants meet what you are looking for in a personal assistant. Also get to know them, who they are, and why they are applying to your position. It helps you get to know who you are hiring better and establish a working relationship from the beginning. From personal experience, I have always had the most success with virtual assistants Ive developed a bond with.

Hiring a virtual assistant can save you a lot of time and trouble, and even allow you to make more money. However, it is a big business decision. You should put as much time and effort into deciding whether it is time to hire a virtual assistant as you do determining what you need a virtual assistant to do for you. If you carefully consider all of the items above, you can prepare yourself for the new addition to your team.


Nicole Connolly is a full-time traveler, online entrepreneur and chief Freedom Junkie. In 2012 Nicole and her husband Michael sold everything they owned to travel the world indefinitely. Now, 5 years, 45 countries later they are still living a life of freedom. Nicole has built a successful online business and teaches others how to do the same. You can download her free ebook '15 Ways to Fund Your Freedom Lifestyle' on her website.

Go Deeper | Website

Want More?

New Graphic
Subscriber Counter