Key Differences Between QuickBooks Enterprise and QuickBooks Pro/Premier Accounting Software

As you evaluate your decision between QuickBooks Enterprise and QuickBooks Pro/Premier software, keep in mind that the Enterprise version of QuickBooks provides a lot more features and benefits that may help cost-justify the purchase very quickly. Here are some of the key differences:

* With QuickBooks Enterprise, you receive a 12 month subscription for a 10 gigabyte (GB) online data backup vault at no extra cost. This data backup vault allows you to backup not just your critical QuickBooks data file, but also your spreadsheets, text documents, graphics, and virtually any other digital file. QuickBooks Pro and Premier do not include this.

* With QuickBooks Enterprise, you receive free technical support directly from the Enterprise support team for a full 12 months at no extra cost. With QuickBooks Pro and Premier, you receive 30 days of tech support directly from Intuit at no extra cost.

* With QuickBooks Enterprise, you receive a full set of training CDs on the software at no extra cost. These are not available with the purchase of QuickBooks Pro or Premier.

* With QuickBooks Enterprise, you receive one free license/seat for each of their bundled applications - Warehouse ES, Sales Management ES, Field Service ES, and Business Intelligence ES. These applications are built in to QuickBooks Enterprise to help your business solve specific issues (such as lot tracking of inventory, etc.)

* QuickBooks Enterprise can now have up to 30 users in the company data file at the same time (the 2009 release of Enterprise added 25 and 30 user licensing options). No matter how many licenses of QuickBooks Pro or QuickBooks Premier you purchase, you will be limited to 5 users in the company data file at the same time. This can be a significant limitation for growing businesses.

* QuickBooks Enterprise is designed to handle a much larger data file size. In general terms, QuickBooks Pro and Premier data files tend to really slow down and potentially have other issues and problems with them if they get into the 150 - 200 megabyte size range. QuickBooks Enterprise is much more scalable and can deal with data file sizes approaching 1 gigabyte (4-6 times those of QuickBooks Pro/Premier). This could be a huge advantage for your business - if you "hit the limit" in the QuickBooks Pro/Premier data file size, you have to go through an archival process that makes it harder to access historical data. That problem goes away with QuickBooks Enterprise.

* QuickBooks Enterprise supports the use of Windows Terminal Services for remote connectivity from other business locations. If you have QuickBooks users in multiple locations, Enterprise can be a real asset for you. QuickBooks Pro and Premier do not work with Windows Terminal Services and are not supported by QuickBooks tech support in this area either.

* QuickBooks Enterprise has a much more detailed and richer set of user security tools and permissions than QuickBooks Pro/Premier. These tools help limit the users of QuickBooks much more effectively in QuickBooks Enterprise.

Have other questions on the differences between QuickBooks Enterprise and the other versions? Contact me for more insight.


Scott provides a wide variety of QuickBooks solutions and profit improvement techniques to his clients in a relaxed yet very informative manner. No “accountant-speak” here - just a desire to help you create extremely efficient accounting systems and get the most out of your QuickBooks investment! He is a: > Certified QuickBooks ProAdvisor > Certified QuickBooks Enterprise ProAdvisor > He has taught hundreds of students a variety of QuickBooks courses for over five y...

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Have a question for Scott?

10th July 2014 6:32am
Sir, Can I combine multiple companies in Premier Edition,
and How much is 5users License of Enterprise 2014?

Scott Gregory
10th July 2014 10:04am

Unfortunately, you cannot combine multiple companies in the Premier edition. That feature is only available in Enterprise.

Enterprise is currently on sale with a 40%+ discount right now via my web site (but only through Friday, July 11). Details and pricing here: - click on Buy QuickBooks software in the menu.

Scott Gregory, QuickBooks Expert

Ken Johnson
2nd January 2015 1:39pm
We have been using Tenant Pro software for property management and accounting/tax reporting. Changing because TP no longer has vendor support. Is QB enterprise a viable alternative that would handle 300 tenants in 25 properties, and would generate: 1. Tenant Ledger report on each Tenant? 2. Income Statement and Balance Sheet reports by property as well as consolidated?

Konnitha Sien
27th January 2015 9:41pm
As we are a NGO, which QB would you recommend us to use? QB enterprise or Premier?

23rd March 2015 2:18pm
Can you have multi-users using QB pro or QB Enterprise that are NOT at the same location? Our users will be at 3 different locations and will need to access QB...just wasn't sure if you can do this with Pro or Enterprise. Appreciate your time, thank you!

1st April 2015 12:10pm
I use QBES and now want to migrate to Premier. But Premier is not allowing the backup to be restored.

1st April 2015 12:16pm
How do i restore QBES Backup into QuickBooks Premier

bankole osinupebi
22nd April 2015 10:50pm
In QB pro, one cannot post to receivables and payables accounts in the same journal entry. Is this the same in enterprise?

Scott Gregory
25th April 2015 10:31am
You cannot post to both A/R and A/P in the same journal entry in any version of QuickBooks.

Lori W
2nd October 2015 3:57pm
Currently using QB Pro for growing electrical contractor. We have having trouble tracking job costs. Some jobs are solid quotes and some jobs time and materials. Pro does not provide options to accurately track our costs. i.e. job quoted at 1,000. May have to bill in several bills depending on percentage of job complete. Can QB Premier do this better?

18th February 2016 5:00pm
Do you have to pay a yearly subscription cost for Enterprise version? If so, how much?

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